Event Coordinator (Emerging Companies Venture Capital & Intellectual Property)

The Event Coordinator position at Lowenstein Sandler involves managing all aspects of event production and list management. This role includes collaborating with attorneys on market-facing events, coordinating logistics, responding to guest inquiries, and creating event marketing materials. You will also be responsible for maintaining checklists, managing event inboxes, and ensuring that every detail is meticulously attended to.

To qualify for the Event Coordinator position at Lowenstein Sandler, candidates should have two to three years of event planning experience and preferably hold a Bachelor’s Degree from an accredited college. Strong organizational skills, excellent communication abilities, and proficiency with relevant software like Outlook, Excel, and Access are essential.

Essential skills for the Event Coordinator at Lowenstein Sandler include attention to detail, organizational skills, and the ability to thrive in a fast-paced environment. Strong interpersonal skills, professionalism when interacting with clients, and the ability to manage multiple projects simultaneously are also crucial. An enthusiasm for learning and adapting to high-stress situations is important as well.

Yes, the Event Coordinator role at Lowenstein Sandler involves travel as needed between the firm’s offices in New York, New Jersey, and Palo Alto. This opportunity allows you to experience different office environments and engage with various teams while executing successful events.

The working schedule for the Event Coordinator at Lowenstein Sandler is full-time, Monday through Friday, from 9:00 AM to 5:00 PM. However, some flexibility is expected, as early mornings or late evenings may be required during event preparations and execution.

At Lowenstein Sandler, the work culture encourages collaboration, diversity, and personal growth. Event Coordinators benefit from a supportive environment that prioritizes teamwork and community. The firm values innovative thinking and provides ample opportunities for career development and work-life balance.

Lowenstein Sandler is firmly committed to fostering a diverse and inclusive workplace. The firm actively solicits applications from all qualified candidates and supports equal employment opportunities. Various programs are implemented to promote a culture of diversity, equity, and inclusion, ensuring that every member of the team is valued and respected.

When discussing your experience with event planning, focus on specific events you have coordinated, the roles you played, and any challenges you faced. Highlight your organizational skills and attention to detail, emphasizing how you successfully managed multiple components of the event in a fast-paced environment.

In high-pressure situations, it's important to stay calm and organized. Discuss your strategies for prioritizing tasks and maintaining communication with your team and vendors. Share examples of how you successfully navigated unforeseen challenges by adapting your plan and ensuring that all details were accounted for.

Be prepared to discuss your familiarity with event management software and CRM systems. Mention specific tools you've successfully utilized in previous roles, such as managing guest lists, tracking RSVPs, or creating event marketing materials. Illustrating your technical proficiency can significantly strengthen your candidacy.

To ensure all aspects of an event are covered, I create detailed checklists and timelines. Outline your process for planning, coordinating, and executing each event, including venue selection, catering arrangements, and logistics. Mention how maintaining open communication with stakeholders and having contingency plans helps eliminate potential oversights.

When asked this question, recount a specific event that you coordinated from start to finish. Focus on the planning process, key decisions you made, challenges you overcame, and how you gathered feedback post-event. Highlight the positive outcomes and any metrics that demonstrate the event’s success.

Discuss specific strategies for managing conflicting priorities, such as using a priority matrix or time-blocking your schedule. Illustrate your ability to delegate tasks when appropriate, ensuring that all obligations are met efficiently without compromising quality.

Engagement and management of vendors involve clear communication and establishing expectations from the outset. Talk about how you assess vendor proposals, negotiate contracts, maintain relationships, and ensure that they meet your event requirements. Providing examples of successful vendor management can also enhance your response.

Show your dedication to continuous improvement by discussing industry resources you follow, such as publications, podcasts, or webinars. Mention any professional associations you are part of, or networking opportunities that keep you informed about the latest trends and technologies in event planning.

A structured approach to post-event evaluations involves gathering feedback from attendees, staff, and stakeholders. Explain how you analyze the data collected, identify areas for improvement, and implement strategies for future events based on that feedback. This demonstrates your commitment to growth in your role.

Ensuring a positive experience for guests involves meticulous planning and attention to detail. Discuss how you anticipate guests' needs, from dietary restrictions to accessibility concerns, and how you incorporate that feedback into the planning process. Highlight your commitment to creating an inclusive and welcoming atmosphere.