Staff Accountant

Mantis Innovation is a leading facility performance consultant and project delivery engine that delivers smart, sustainable solutions that improve facility performance and unlock operational efficiencies. We serve over 70% of what a building owner/operator spends on their buildings inside and out, including the building envelope, pavements, mechanical systems, lighting, energy procurement, and technology ecosystem. Our company delivers custom outcomes for our clients that reduce operating costs, flatten capital spending, reduce carbon emissions, and drive sustainability ambition.

GENERAL PURPOSE:  Staff Accountant

This role combines the tools of collaboration and detail accuracy to conduct and manage general ledger accounting processes within the accounting team. This position requires a very high degree of communication abilities and interaction with all employees of Mantis.  The Staff Accountant owns the general ledger and accounts payable functions, along with other smaller areas of our accounting functions, and has a keen eye for identifying discrepancies and thrives in an environment where they are empowered to find solutions.  Mantis Innovation is a fast-evolving company and this position plays a fundamental role within our company culture and is a key contributor towards financial success.  

• Assist with budgeting and forecasting activities
• Conduct monthly reconciliations of bank accounts and various general ledger accounts
• Assist with the preparation of regulatory reporting and compliance
• Support the annual audit process and liaise with external auditors
• Review invoices for appropriate documentation and adherence to company policies, paying particular attention to reasonableness
• Train and re-train employees on expense report guidelines and best practices
• Secure/verify approvals on all invoices, expense reports and check requests
• Charge expenses to accounts and cost centers (project tasks) by analyzing invoices and expense reports, and recording entries
• Credit card transaction imports and reconciliations
• Troubleshoot any and all AP related discrepancies
• Calculate and record sales & use tax liabilities during invoice / expense report review
• Correlate purchase orders and packing slips to invoices
• Reconcile vendor statements
• Complete credit applications as requested by vendors to establish credit limits
• Research and recommend programs, policies and procedures to improve the effectiveness and efficiency of the accounts payable function, including internal controls and customer service
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Other duties as assigned

• 4+ yrs experience in staff accounting, general ledger accounting, or related field
• Bachelor’s degree in accounting or related field, or equivalent experience in lieu of degree
• Exceptional competency with accounting software
• Proficient in MS Office (Outlook, Word and Excel)
• Advanced communication skills, verbal & written

• Experience in project accounting and/or working in a construction/engineering firm
• Experience as a key contributor of a team within a growing company
• Prior leadership experience a plus
• 8+ yrs experience in staff accounting, general ledger accounting, or related field

• Exceptional organizational skills
• Able to problem solve, prioritize, multi-task, and meet deadlines in a fast-paced environment
• Work effectively with colleagues and staff by practicing respect for deadlines, collaborative problem solving and honest communication
• Build trusting relationships acting with integrity, courtesy and responsibility, even in the face of stress or demanding workplace conditions
• Flexibility to deal with the unexpected
• Detail oriented with accurate data entry and data analysis skills
• Display empathy and positive regard for others in written, verbal and non-verbal communications.
• Maintain accounting skills and proficiencies as approved by attending trainings, reading job-related materials and meeting with others in area of responsibility
• Ability to handle confidential information in a discreet, professional manner

What else can we offer you?

We offer a fantastic lineup of benefits, including Medical, Dental, Vision, FSA, HSA, 401k Matching, Paid Vacation, Paid Sick, Paid Holidays, Paid Parental Leave, Paid Short Term & Long Term Disability, Tuition Reimbursement, and a flexible hybrid work schedule (for office-based employees). Working at Mantis also brings tremendous professional development opportunities that allow you to make a real impact on both the company and your career!

Don’t meet every single requirement? Studies have shown that women and members of historically marginalized communities are less likely to apply to jobs unless they meet every single qualification. At Mantis we are dedicated to building a diverse, equitable, and inclusive workplace, so if this role has you excited but your past experience doesn’t align perfectly with every qualification we encourage you to still apply!

*Note: Employees are held accountable for all duties of this job. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.

Mantis Innovation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.