Job details

Marketing Administrative Assistant

Overview:

We are looking for an Administrative Assistant to support the Marketing Department and Regional Management staff in our Sacramento, CA office.

Responsibilities:

Manage multiple deadlines to successful on-time completion including but not limited to assisting with required proposal documentation such as forms, questionnaires, and pre-qualification applications
Support for general administrative needs for the marketing team including but not limited to printing/binding of marketing proposals and presentation materials
Assist with word processing, including labels, revisions to proposals, etc., as needed utilizing Adobe Acrobat Pro and Adobe InDesign
Maintain marketing databases in a champion/trainer capacity
Process invoices, sponsorships, subscriptions, and creating/managing user accounts for integral online resources
Assist with conference and exhibit coordination; manage presentation equipment and conferences display inventory
Schedule and arrange meetings and/or training sessions, reserve conference rooms, order catering, and distribute agendas
Make travel arrangements including hotels, flights, and rental cars and assist with expense reports
Coordinate special events including marketing group events or other team-building events
Keep the marketing production room organized and stocked
Process confidential information such as various staff reports, management committee documents, and miscellaneous other documents
Assist other administrative staff when needed; some light receptionist duties may be required

Qualifications:

Intermediate proficiency in the latest version of Microsoft Office (Excel, Outlook, and Word). Adobe Acrobat Pro and InDesign experience a plus
3+ years of relevant administrative experience
Strong communication skills including grammar and punctuation skills
Ability to manage and balance multiple priorities and anticipate needs in a deadline-driven environment
Take-charge attitude and the ability to work overtime when necessary to meet deadlines
Strong interpersonal skills: able to work well as part of a team and willing to support others with a wide range of tasks
Able to stand for extended periods and bend/stoop occasionally, lift or maneuver boxes with or without accommodation
Desire and commitment to providing excellent service
Self-Motivated: quick to learn and willing to develop new skills
Professional and client-oriented/highly organized and detail-oriented
Be visible and available

Salary Range:

$55,000 - $75,000

Why Kimley-Horn: We are a full-service consulting firm that provides a wide range of infrastructure and land development planning and engineering services to both public and private clients. Though we have more than 6,000 employees in over 100 offices, we pride ourselves on our small company feel. Our commitment to quality is only as good as the people behind it. That’s why we recruit passionate, hardworking, and proactive employees. By joining Kimley-Horn, you’ll be joining a firm whose core values and core purpose are more than just words on paper, they form the basis of a culture that has yielded success since 1967.

16 years on Fortune’s "100 Best Companies to Work For" including Best Workplaces for Women and Best Workplaces for Millennials.

By Kimley-Horn

Our core values and core purpose form the foundation on which we operate the firm and serve our clients. Our core purpose: To provide an environment for our people to flourish. Our core values are: honesty, integrity, and ethics; exceptional ...

31 jobs

FUNDING

Private

INDUSTRY

Architectural & Engineering Services

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Raleigh, NC

DATE POSTED

June 9, 2023