Media Cost Administrator

As a Media Cost Administrator, your primary responsibilities include managing high volumes of invoices, filing media vendor invoices, assisting with the EDI invoicing system, reconciling vendor invoices with our internal purchasing software, and maintaining internal billing files. Your role is crucial in ensuring the accuracy and efficiency of our monthly billing cycles, making exceptional attention to detail and strong organizational skills essential.

While we're looking for candidates with a strong work ethic and attention to detail, formal accounting experience is not a requirement for the Media Cost Administrator position. However, proficiency in Excel, excellent organizational skills, and an ability to work independently are important. If you can learn new technology quickly and thrive under tight deadlines, we want to hear from you!

The estimated salary range for the Media Cost Administrator position is between $45k - $55k. This compensation is based on your skill level and experience. Additionally, our organization emphasizes pay equity and competitive salaries, and we're committed to supporting our employees in realizing their full potential.

As a Media Cost Administrator, you'll work in a fast-paced, collaborative environment where attention to detail is highly valued. You'll be part of a supportive team within the accounting department, with the opportunity to grow professionally. We operate on a hybrid schedule, requiring in-office work three days a week, which fosters teamwork and engagement.

No prior accounting experience is required to succeed as a Media Cost Administrator. What’s crucial is your proactive nature, attention to detail, and ability to stay organized while managing deadlines. We're looking for someone who can adapt to new processes and technologies quickly, making this opportunity accessible to those eager to learn.

To effectively prioritize tasks, I usually assess the urgency of each invoice and their due dates. I categorically tackle those with impending deadlines first while ensuring that I maintain accuracy. Creating a detailed checklist also helps me stay organized, track my progress, and avoid missing any critical documents.

I have extensive experience using Excel for various tasks like data entry, creating spreadsheets for managing vendor contacts, and reconciling invoices. I utilize formulas for calculations and pivot tables for data analysis, which allows me to efficiently track invoice statuses and streamline my workflow.

When I encounter discrepancies, I first cross-check the invoice details against our internal records. If there are any mismatched figures, I reach out to the vendor for clarification. I believe clear communication is key, so I ensure to document those conversations for future reference.

I rely on a combination of digital tools and traditional methods, like to-do lists and calendar reminders, to stay organized. I also break down larger tasks into smaller, manageable steps, which helps me focus on one task at a time and keeps my workflow consistent.

Maintaining attention to detail under pressure requires a disciplined approach. I set aside dedicated time for thorough reviews, even if it’s close to a deadline. I also avoid multitasking, as it can lead to mistakes, and instead focus on completing tasks sequentially.

In a previous role, I had to quickly learn a new invoicing software system that was introduced mid-project. I took the initiative to explore tutorial resources and schedule time with colleagues who were proficient in the software. This proactive approach helped me adapt rapidly and effectively.

A proactive approach is essential because it not only helps in identifying potential issues before they arise but also fosters better communication with vendors and teammates. By being ahead of the game, I can manage my workload more efficiently, ultimately ensuring our billing cycles run smoothly.

Effective communication relies on clarity and professionalism. I aim to always be prompt and polite in my responses, whether it’s through email or calls. Additionally, I adjust my communication style according to the recipient’s preferences to ensure messages are understood.

I find motivation in the satisfaction of completing projects accurately and helping my team succeed. I take pride in my ability to contribute meaningfully to the billing process, and I understand how vital it is for the overall functioning of the company.

I believe feedback is a valuable opportunity for growth. When receiving feedback, I ensure to listen actively, ask questions if needed for clarity, and take notes. I then develop an action plan to address any areas for improvement to enhance my skills and contributions going forward.