Executive Assistant (EA) - Healthcare

As an Executive Assistant (EA) at Mission Healthcare, your primary responsibilities include managing the executive team's scheduling, organizing key meetings, and preparing for critical planning sessions. You'll ensure that everything runs seamlessly, allowing the leadership to focus on delivering exceptional care.

To qualify for the Executive Assistant (EA) position at Mission Healthcare, candidates should have a minimum of five years of experience in a relevant field, preferably within home health or healthcare. A graduation certificate from a one or two-year business college is preferred to ensure familiarity with administrative tasks.

Essential skills for an Executive Assistant (EA) at Mission Healthcare include strong word processing abilities, computer skills, and familiarity with business machines like copiers and scanners. Additionally, a grasp of medical terminology is important to effectively support the healthcare executive team.

The Executive Assistant (EA) position at Mission Healthcare offers a full-time work schedule from Monday to Friday, with hours set from 8 AM to 5 PM PST. This consistent schedule supports work-life balance while fulfilling essential responsibilities.

Mission Healthcare offers a competitive benefits package for the Executive Assistant (EA) position, including medical, dental, vision insurance, a 401(k), and options for flexible spending accounts (FSA) and health savings accounts (HSA) to support your overall well-being.

When prioritizing tasks in a fast-paced environment as an Executive Assistant, I utilize a combination of urgency and importance to categorize each task. I ensure alignment with the executive's priorities and open communication to adjust tasks based on any last-minute changes.

Certainly! I once faced a situation where two executives had overlapping commitments. I quickly assessed the importance of each meeting, communicated with both parties, and propose alternative times that worked for all involved while ensuring that key objectives were still met.

I am proficient in a range of software tools essential for the Executive Assistant role, including Microsoft Office Suite, Google Workspace, and scheduling tools such as Calendly. This proficiency allows me to efficiently manage schedules and communications.

Handling sensitive information requires discretion and strict adherence to company protocols. I prioritize confidentiality by ensuring information is shared on a need-to-know basis and securely managing physical and digital documents.

In a healthcare setting, I employ clear, concise communication, actively listen to stakeholders, and follow up to confirm understanding. I recognize the significance of precise communication in ensuring patient care and internal coordination.

I ensure accuracy in my work as an Executive Assistant by double-checking documents for errors and maintaining organized workflows. Additionally, I leverage checklists and reminders to track tasks and deadlines, which minimizes the risk of oversights.

Absolutely! In a previous role, I recognized duplicative scheduling efforts among executives. I implemented a central calendar system that streamlined scheduling, reduced conflicts, and improved overall efficiency for administrative operations.

I am motivated to work in the healthcare sector because I genuinely care about helping others. Supporting executives at Mission Healthcare allows me to contribute to patient care indirectly, making it a fulfilling career choice for me.

To maintain organization while managing multiple executives, I use task management tools, color-coded calendars for each executive, and prioritize regular check-ins to ensure nothing falls through the cracks and deadlines are met.

I believe I am a good fit for the Executive Assistant position at Mission Healthcare due to my extensive experience in healthcare, strong organizational skills, and a genuine passion for supporting leadership. I thrive in challenging environments and am committed to the mission of delivering high-quality care.