Payroll Specialist

The Payroll Specialist at Monarch Communities is responsible for managing the payroll processing for multiple locations, which includes collecting and reviewing timesheets, verifying payroll entries for accuracy, handling terminations, and ensuring compliance with laws and regulations. You'll also assist with audit preparations and generate reports as needed.

To become a Payroll Specialist at Monarch Communities, you need an associate or bachelor’s degree in business administration or a related field, along with 3+ years of experience in multi-state payroll administration. A solid understanding of payroll processes and confidentiality is essential, and familiarity with UKG payroll software is preferred.

As a Payroll Specialist at Monarch Communities, you’ll enjoy a hybrid work schedule. This means you'll work approximately two days per week in our office in Moorestown, NJ, and three days from the comfort of your home, providing you with both team collaboration and flexibility.

Monarch Communities supports the Payroll Specialist through a collaborative environment and continual professional development. You'll find supportive leadership and a range of benefits, including health coverage, flexible spending accounts, and employee assistance programs, ensuring you thrive both professionally and personally.

As a Payroll Specialist at Monarch Communities, proficiency in MS Office, particularly Excel, is vital. Additionally, experience with payroll software like UKG will be advantageous, as this software will be part of your daily responsibilities to process payroll efficiently.

In answering this question, detail your previous roles where you've managed payroll for multiple states. Highlight your understanding of different state regulations and how you've ensured compliance while processing payroll.

Discuss the methods you use to double-check payroll entries, including audits and reconciliations. Mention specific tools or procedures that help you catch errors before payroll is finalized.

Explain the steps you would take to address specific discrepancies, such as communicating with involved team members, investigating the root cause, and revising entries accordingly for future accuracy.

Share your approach to maintaining confidentiality, perhaps citing policies you’ve adhered to in the past and explaining how you keep sensitive data secure while processing payroll.

Mention any payroll software you've utilized, such as UKG, along with your level of expertise. If possible, provide specific examples of tasks you've completed using that software.

Offer a step-by-step explanation of how you compile information for quarterly tax returns, ensuring all calculations and data compilations are accurate, to demonstrate your thorough understanding of the process.

Discuss your knowledge of policies around time-off accruals and how you calculate payouts when an employee terminates. Highlight the importance of accuracy and compliance in this process.

Provide an example of a situation where you explained payroll-related policies to a supervisor, emphasizing effective communication and problem-solving skills that helped resolve the issue.

Reflect on potential challenges such as managing deadlines in a multi-state payroll scenario, suggesting your proactive strategies for overcoming these obstacles, such as preparation and prioritization.

Articulate your alignment with Monarch Communities’ values of compassion and innovation and your enthusiasm for contributing to a collaborative team that impacts residents' lives positively.