Executive Assistant

About the role:

The executive assistant will provide exceptional administrative support to our executive leadership team. They will play a vital role to the organization to assist leaders with their day-to-day needs which allow them to concentrate on client and management responsibilities. The EA is resourceful, innovative, and proactive, thinks independently and doesn't need much supervision or direction. They are a natural decision-maker, with an ability to think under pressure and display good judgement. This position is based in our Chicago office.

Job responsibilities:

• Establish and maintain order for leaders’ schedule, desk, day-to-day tasks, etc
• Manage schedules, make appointments, and coordinate meetings, often across multiple time zones
• Anticipate the needs of leaders while maintaining day-to-day workflow
• Gain and establish expertise of financial expense reporting system (Concur)
• Coordinate domestic and international business travel
• Assist with special projects as needed
• Increase efficiency though continuous process improvement

Qualifications:

• Minimum of 7 years of experience as an executive assistant for a global company; C-level experience preferred
• Excellent communication, organization, and time management skills
• Ability to professionally handle sensitive and confidential information
• Strong attention to detail
• Ability to prioritize and act with appropriate judgment
• Knowledge of Windows-based applications.
• Proven ability to multi task as you will service multiple executives
• Work well in a team environment

Morningstar’s hybrid work environment gives you the opportunity to work remotely and collaborate in-person each week. We’ve found that we’re at our best when we’re purposely together on a regular basis, at least three days each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you’ll have tools and resources to engage meaningfully with your global colleagues.