Senior Marketing Coordinator - Proposals

As a Senior Marketing Coordinator - Proposals at Mortenson, you will lead the proposal writing process and manage extensive collaboration with internal teams. Your role involves gathering key information, crafting compelling narratives, and ensuring that proposals meet all deadlines. Additionally, you'll conduct research for accurate content, facilitate internal meetings, and maintain our brand standards. This role is critical in supporting our business growth in Minneapolis and beyond.

To qualify for the Senior Marketing Coordinator - Proposals role at Mortenson, candidates should ideally possess an Associate’s or Bachelor’s degree in Communications, Marketing, Business, or a similar field. Strong proposal writing and editing skills are essential, along with the ability to synthesize insights from technical experts. Experience in the construction, engineering, or architectural sectors will be advantageous, as will proficiency in tools such as Adobe Creative Suite and Microsoft Office applications.

Preparation for the proposal writing process at Mortenson involves understanding the project and its objectives, gathering relevant insights from various departments, and crafting clear and engaging narratives. Regular meetings with team members to discuss strategies and expectations are key, as well as maintaining an eye on deadlines to ensure timely submissions. Leveraging technology for efficiency and adhering to brand guidelines are also critical aspects of the role.

Success in the Senior Marketing Coordinator - Proposals role at Mortenson is driven by a mix of creativity and organization. Essential skills include exceptional writing and editing abilities, strong project management skills, effective communication, and a keen eye for design. Proficiency in proposal formats, along with critical thinking to develop strategic messaging, will also be crucial in making impactful proposals.

At Mortenson, the team dynamic for the Senior Marketing Coordinator - Proposals is collaborative and supportive. You will work closely with business development, project teams, and technical experts, fostering an environment where ideas are exchanged and developed into compelling proposals. Regular interaction and open communication are essential to establish a working environment that thrives on creativity and team input.

When asked about my experience with proposal writing, I highlight specific projects where I led the preparation of proposals, detailing my role in researching, drafting, and coordinating input from various stakeholders to deliver successful submissions. Additionally, I share the techniques I used to ensure clarity and engagement within the proposals.

In a high-pressure scenario, I stay organized by prioritizing tasks and setting clear milestones. I communicate regularly with the team to ensure everyone is aligned and can manage dependencies effectively. I also emphasize my adaptability and the proactive measures I take to mitigate potential challenges as deadlines approach.

I utilize tools like Adobe Creative Suite and Microsoft Office for proposal creation and design. My familiarity with InDesign helps in formatting presentations attractively while maintaining brand standards. Given my background, I can efficiently leverage these tools to improve the overall appeal and efficiency of the proposals.

To ensure a consistent voice and tone, I develop style guides based on our brand standards, which I reference throughout the proposal writing process. I also make it a point to review previous winning proposals to capture the essence of our established tone, ensuring all materials resonate with our target audience effectively.

In my previous role, I spearheaded a proposal for a multi-million dollar construction project, collaborating with technical teams to combine our strengths into compelling narratives. The outcome was a successful bid, and I often reflect on the importance of communication and creativity in achieving that success.

I prioritize building relationships with technical experts, encouraging open communication. During pre-proposal meetings, I ask targeted questions to elicit detailed insights and ensure I fully grasp the project’s unique requirements, which helps me craft informed and persuasive proposals.

Creativity is pivotal in proposal writing; it allows me to differentiate our proposals from competitors. I think outside the box to incorporate engaging visuals, compelling stories, and narratives that connect with our clients, ultimately enhancing the likelihood of success during evaluations.

Managing multiple proposals involves meticulous organization and time management. I utilize project management tools to track deadlines and progress while breaking down tasks into manageable chunks. Effective prioritization ensures quality output for all projects without compromise.

I actively seek feedback through structured review processes with colleagues and stakeholders at various stages of the proposal. After each submission, I engage in debrief discussions to identify what worked and areas for improvement, facilitating my growth and increasing our chances in future proposals.

My motivation stems from the thrill of crafting narratives that influence decisions and the satisfaction of seeing a proposal succeed. I thrive on learning new skills and optimizing strategies, knowing that my contributions reflect directly on our team's and company's success.