Administrative Secretary II-Cardiology

DescriptionThe Administrative Secretary II provides clerical and general office support involving telephone and in-person reception in a clinical research area and assists with scheduling of research participants, record/file maintenance, and other operational tasks as requested.Responsibilities• Provide administrative support to research team, including, but not limited to, greeting research subjects and visitors at check-in/out, organizing research-related paperwork, preparing patient rooms for protocols, and ensuring proper labelling and organization of clinical trial supplies.• Responsible for scheduling research subject follow-up appointments and weekly/monthly sending reminders to participants• Maintain shared calendars for room reservations, appointments, etc.• Screen telephone calls, answer routine inquiries or refers caller to the appropriate individual for response.• May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.• May review and revise brochures, announcements, or other informational items regarding research program operations.• Prepare and process check requests, purchase orders, travel requests and travel reimbursement for research faculty/staff.• Opens, sorts, and prioritizes mail. Picks up and delivers materials as required.• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.• Types correspondence, memos, reports, minutes and other documents from dictation or handwritten copy and may compose routine correspondence and memoranda. Proofreads typed materials and makes corrections, as needed.• Responds to research subjects’ inquiries for information according to established policies.• Perform other special projects or other research and/or administrative duties as requested.Qualifications• Associate degree or high school diploma/GED plus two years of related experience• 2+ years clerical/secretarial experience required.• Spanish bilingual desiredCompensation StatementThe Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $23.01 - $28.78 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.Non-Bargaining Unit, 821 - Cardiology - ISM, Icahn School of Medicine