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Administrative Management Specialist

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mPower is a woman-owned small business seeking a well-rounded and experienced Administrative Management Specialist to provide comprehensive administrative and management support to Headquarters leadership and staff. This role supports various command programs across (18) geographically dispersed training locations and requires coordination with subordinate commands, detachments, and learning sites.

The ideal candidate will work independently while maintaining consistent collaboration with both military and civilian administrative personnel across the organization. This position also includes executive-level support duties such as presentation development, protocol coordination, and operational planning in support of senior leadership.

Job Responsibilities:

· Draft and prepare official correspondence, directives, and documents in proper format; ensure accuracy in spelling, grammar, and formatting.

· Utilize word processing and office productivity software to produce technical and administrative documents; may also use desktop publishing, calendars, spreadsheets, and graphic applications.

· Make travel arrangements in accordance with current regulations; prepare travel orders and vouchers; coordinate lodging and transportation for senior staff.

· Support coordination and planning of high-level conferences and meetings hosted by the command, including logistics, briefings, and protocol liaison.

· Maintain calendars for the Commanding Officer, Executive Director, and headquarters conference rooms; manage scheduling of Audio Bridge communications.

· Provide document publishing support, including newsletters, briefings, flyers, and reports using advanced office software capabilities.

· Review and edit proposed regulations and directives for clarity, formatting, and consistency with existing policies.

· Track conference action items by attending meetings and preparing minutes.

· Administer the Command’s Incentive Awards Program, including award package preparation and certificate/medal processing.

Required Qualifications:

· Education & Experience Requirements (one of the following):

o Bachelor’s degree from an accredited institution and 3 years of experience in a Navy administrative environment

o OR a minimum of 12 years of experience in a Navy or Marine Corps administrative environment

· At least 5 years of executive-level experience within a Navy or Marine Corps administrative setting.

· Demonstrated experience (within the last 3 years) in administrative, protocol, presentation, and operational support.

· Ability to perform duties expected of an Office Manager, using discretion and independent judgment on significant administrative matters.

· Proven ability to establish priorities and communicate effectively with internal and external stakeholders.

· Experience managing a broad range of executive and administrative support tasks independently with minimal supervision.

· Demonstrated experience (within the last 3 years) in administrative, protocol, presentation, and operational support.

· Extensive experience in high-level event planning, itinerary development, and knowledge of Navy protocol and military courtesies.

· Excellent oral and written communication skills.

· In-depth knowledge of Navy and Marine Corps organizational structures and command hierarchies.

· Must be able to obtain a Favorable Tier 3 Background Investigation.

mPower, Inc. is an Equal Opportunity/Affirmative Action employer. Qualified applicants or employees will receive consideration for employment without regard to race, color, religion, ethnic or national origin, ancestry, age, sex, sexual orientation, gender identity, pregnancy (including childbirth or related condition), citizenship, familial status, mental or physical disability status, veteran status, genetic information, other non-disqualifying disability, or any other characteristic protected by law.

$80,000 - $130,000 a year

Average salary estimate

$105000 / YEARLY (est.)

min

max

$80000K

$130000K

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What You Should Know About Administrative Management Specialist, mPower Inc.

Are you ready to take your administrative skills to the next level? At mPower, a woman-owned small business located in Norfolk, VA, we're on the hunt for an Administrative Management Specialist who can dive deep into the dynamic world of command programs and provide top-notch support to our Headquarters leadership and staff. Imagine being the backbone of a busy operation, coordinating with 18 different training locations while managing executive-level tasks like presentation development and operational planning. Your days will include drafting precise official documents, making travel arrangements, and ensuring all meetings run smoothly from logistics to minute-taking. You'll be the go-to person for maintaining calendars, organizing high-stakes conferences, and even administering the Command’s Incentive Awards Program. As the ideal candidate, you hold a Bachelor’s degree or have extensive Navy or Marine Corps administrative experience, and have a knack for high-level event planning. If you're a proactive communicator who thrives on multitasking and enjoys making an impact in a fast-paced setting, we would love to hear from you. Join us in leading with excellence, where your contributions will be valued and celebrated!

Frequently Asked Questions (FAQs) for Administrative Management Specialist Role at mPower Inc.

What are the primary responsibilities of the Administrative Management Specialist at mPower?

The Administrative Management Specialist at mPower is responsible for providing comprehensive administrative and management support to Headquarters leadership. Key duties include drafting official correspondence, making travel arrangements, scheduling meetings, and managing logistics for high-level conferences, all while ensuring effective communication with internal and external stakeholders.