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Administrative Analyst

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group,

world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

This position requires a service-oriented person with a very good eye for details with database and inventory experience to juggle administrative support with managing an inventory of hardware assets deployed on NBC Universal film productions and term deals.  Candidate must be able to manage a fast-paced environment with many interruptions.  Accuracy is paramount in this position.  Must have strong people and service skills and must be able take ownership and work well within a varied and dynamic team.  Candidates should expect a challenging yet rewarding environment with many opportunities for learning and growth.

Essential Responsibilities:     

Candidate will be responsible for administrative duties as well as inventory database tracking and management of all computer assets deployed to NBC Universal film productions and term deals.  Functions, duties, and skills sets of this job include but limited to:

  • Administrative support for department VP.
  • Manages VP calendar, PSG shared calendar and coordinates scheduling of departmental meetings.
  • Responsible for Concur expense reporting and coding for the department.
  • Submit and receive purchasing requests and inventory all newly purchased assets.
  • Ordering kitchen and office supplies and restocking.
  • Maintain and organize all purchasing/spending digital files.
  • Database tracking and auditing of fixed all asset computer equipment including but not limited to computers, monitors, printers, accessories, internal components, data center hardware and specialized production workflow hardware.
  • Follow up on outstanding assigned equipment and get estimated return dates.
  • Follow up with productions regularly on accuracy of information – user and location updates.
  • Maintain high equipment recovery rate but process charges for L&D equipment as needed.
  • Coordinate all shipping (domestic and international) to production locations including customs manifests and subsequent follow-up paperwork and clearances.
  • Process monthly rental billing processing for proper cost allocation.
  • Process monthly production flat rate charge processing for proper cost allocation.
  • Process accounts payable and research status.
  • Update disposition of PSG Assets in ServiceNow.
  • Manage RMA/repair records for assets.
  • Coordinate disposal process for assets at the end-of-life cycle.
  • Maintains organization of PSG stockroom and covers inventory control of secured assets and their assignments to technicians.
  • Occasional on-lot pickups and deliveries.
  • Assist Account Admin with account management correspondence.
  • Assist with office facilities as needed.

Qualifications

Basic Qualification/ Eligibility Requirements:    

  • IT department requirement that all members need to be tech-savy to some degree, requires computer and internet research proficiency.
  • Min 2-year experience working in database software including an understanding of databases work and track data
  • Min 2-year inventory management experience, computer hardware tracking experience a plus
  • Strong O365 products:  Outlook, Teams, PowerPoint, SharePoint, Excel & Word – more than basic or beginner experience
  • Fast typing skills, 10-key a plus
  • Strong communication skills both verbal and written
  • Strong customer service skills

Desired Characteristics:

  • Managing inventory requires strong attention to detail and accuracy as well as an understanding regarding what is being tracked.  A good candidate for this position should have some knowledge of computer equipment and accessories and the requirements for tracking these assets.
  • Have a solid history of managing an inventory of some sort in a database software, FileMaker pro experience is a plus but not a requirement.
  • Experience working in a studio film production environment or similar fast-paced business. 
  • Ability to adapt, problem-solve and learn at a high rate.
  • Must be able to work closely with various staff levels at the studio and on film production.
  • Applicant must be able to process requests at a quick rate expecting much change.  This job demands a hands-on candidate not afraid of challenging situations. 
  • Candidate must be dependable as the responsibilities of this job are demanding and constant.
  • Patience is a very good characteristic for this position as it requires working with technicians whose focus is not on the accuracy of the inventory but on getting the inventory prepped and shipped.  Therefore, this person will be following up on details with staff regularly as well as enforcing organizational efficiency of storage areas.

Additional Requirements:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $60,000-$65,000; not bonus eligible, not long-term incentive eligible.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

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Average salary estimate

$62500 / YEARLY (est.)
min
max
$60000K
$65000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Administrative Analyst, NBCUniversal

Are you ready to dive into an exciting role as an Administrative Analyst with NBCUniversal? This isn’t just any administrative position; it’s a chance to be part of a team that supports some of the most iconic film productions in the world! At NBCUniversal, you’ll be responsible for managing the inventory of hardware assets deployed across various productions while also providing vital administrative support to the department VP. Your impeccable attention to detail will help you juggle tasks like managing busy calendars, processing purchasing requests, and maintaining accurate records of essential equipment. If you thrive in fast-paced environments and enjoy interacting with a dynamic team, this role is perfect for you! You’ll gain invaluable experience in an organization that values diversity and inclusivity, allowing you to be your authentic self while contributing to groundbreaking media productions. Expect to tackle challenges head-on with the support of your colleagues, all while honing your skills. With a strong focus on communication and customer service, you’ll play a key role in ensuring that every asset is accounted for and every request is met promptly. Join us at NBCUniversal and experience a fulfilling career where growth opportunities abound, and every day brings the excitement of the entertainment industry closer to you!

Frequently Asked Questions (FAQs) for Administrative Analyst Role at NBCUniversal
What are the primary responsibilities of an Administrative Analyst at NBCUniversal?

As an Administrative Analyst at NBCUniversal, your main responsibilities include providing administrative support to the department VP, managing calendar schedules, overseeing expense reporting, and tracking inventory for computer assets used in film productions. You will also coordinate shipping for equipment, handle accounts payable, and support the team in maintaining an organized stockroom.

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What qualifications do I need to apply for the Administrative Analyst position at NBCUniversal?

To apply for the Administrative Analyst position at NBCUniversal, you should have at least 2 years of experience in database software and inventory management, coupled with strong skills in O365 products. Additionally, a background in managing computer hardware and a proactive attitude towards problem-solving and customer service is essential.

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What kind of work environment can I expect as an Administrative Analyst at NBCUniversal?

You can expect a fast-paced and dynamic work environment as an Administrative Analyst at NBCUniversal. The role involves various responsibilities that require adaptability and the ability to work well under pressure, all while engaging with a diverse team committed to excellence in the entertainment industry.

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Why is attention to detail important for the Administrative Analyst role at NBCUniversal?

Attention to detail is crucial for the Administrative Analyst role at NBCUniversal because you will handle inventory tracking and administrative tasks that require precision. Ensuring that all equipment and assets are accurately recorded and maintained can significantly impact production efficiency and overall project success.

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What are the benefits offered to Administrative Analysts at NBCUniversal?

NBCUniversal offers a range of benefits for Administrative Analysts, including medical, dental, and vision insurance, a 401(k) plan, paid leave, and tuition reimbursement. Moreover, you’ll enjoy various discounts and perks that enhance your overall employment experience within the company.

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Common Interview Questions for Administrative Analyst
How do you prioritize tasks as an Administrative Analyst at NBCUniversal?

Prioritizing tasks as an Administrative Analyst involves assessing deadlines, the importance of tasks, and the team's needs. You should demonstrate how you use tools like calendars or to-do lists to organize responsibilities and ensure that urgent matters are addressed promptly while still being flexible to adapt to changes.

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What experience do you have with inventory management in a database?

You should answer by discussing specific experiences where you managed inventory in a database. Highlight the software used, the scale of operations, and any improvements you made to processes that demonstrate your analytical skills and attention to detail in tracking resources effectively.

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Can you describe a challenging situation you faced in an administrative role and how you overcame it?

Provide a specific example of an administrative challenge, such as a scheduling conflict or an inventory discrepancy. Explain your approach to resolving the issue, including how you communicated with stakeholders and the results of your actions, demonstrating your problem-solving abilities.

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How do you handle multiple interruptions while maintaining focus on your tasks?

Discuss strategies for managing interruptions, such as setting designated focus times, using noise-canceling headphones, or organizing tasks in a way that minimizes disruptions. Provide an example illustrating your ability to stay productive even in a busy environment.

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What tools do you use for managing your projects and tasks effectively?

Mention specific tools such as Microsoft Excel for inventory tracking, project management software for keeping projects organized, and communication tools like Teams for collaborating with colleagues. Explain how these tools enhance your productivity and project management capabilities.

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Describe your experience with expense reporting and budget management.

Explain your familiarity with expense reporting processes, detailing how you prepare reports, track expenses, and ensure compliance with budget guidelines. Provide examples of previous experiences that highlight your accuracy and attention to detail in financial matters.

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How do you ensure effective communication among team members in a busy environment?

Emphasize the importance of regular check-ins and updates. Mention techniques you use, like summarized meeting notes or shared digital platforms, to keep everyone informed and on track while minimizing misunderstandings.

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What steps would you take to ensure the accuracy of the inventory records?

Discuss the importance of regular audits, maintaining clear tracking systems, and thorough documentation. Provide a specific example of how you managed to improve inventory accuracy in a previous role through diligent processes and follow-ups.

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How do you maintain your technical proficiency in database management and new software tools?

Share your methods for keeping your technical skills sharp, such as participating in online courses, attending workshops, or engaging in peer-learning sessions. Mention your willingness to adapt and learn new tools as needed for your role.

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Why do you want to work as an Administrative Analyst at NBCUniversal?

Express your passion for the entertainment industry and how the Administrative Analyst position aligns with your career goals. Share your enthusiasm for contributing to a team that supports film production and your admiration for NBCUniversal’s commitment to diversity and excellence.

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We are in business to create and deliver content so compelling it entertains, informs and shapes our world. We believe that the talent, creativity and diversity of our people are our greatest resources. We take our business seriously, but do no...

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Full-time, hybrid
DATE POSTED
January 7, 2025

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