Front Office Executive

Salary - $60,000

Location -  New York City

As a Front Desk Executive at Nivoda, you'll play a pivotal role in creating a welcoming and efficient environment for our New York office. Your knack for organization, excellent communication skills, and passion for providing exceptional service will make you a perfect fit for this position. Your ability to create a welcoming and efficient environment will not only set the tone for each visitor but also contribute significantly to our team's productivity and success. 

If you're someone who thrives on interpersonal interactions, excels in managing multiple tasks seamlessly, and takes pride in delivering exceptional service, then we would love to hear from you! 

About us:

Nivoda’s B2B diamond and gemstones marketplace allows jewellery retailers to save time and money whilst gaining access to a global diamond supply at the best prices, with zero inventory risk.

With a team of over 400 dedicated employees around the world and a wealth of experience in the industry, Nivoda has developed an award-winning solution that enables jewellery businesses of any size, in any location, to buy and sell diamonds in the most profitable, efficient and hassle-free manner.

Over the course of the last six years, Nivoda has evolved into a global platform recognised for its innovation, customer service and ability to deliver a seamless, reliable and efficient experience.

Since its launch in 2017, Nivoda has remained true to its founding mission: build the trusted global marketplace for the jewellery industry by delivering modern tools and quantitative ROI.

What you’ll do:

- Greet clients and create a positive office atmosphere.

- Intake & checking of goods received from suppliers 

- Handing over local deliveries and returns to customers and suppliers

- Organize and maintain files and records and update when necessary.

- Oversee the sorting and distribution of incoming mail.

- Prepare outgoing mail (envelopes, dispatch etc.)

- Handle and route any incoming queries or calls 

- Organize bookkeeping and issue invoices/checks when required.

- Organize the coffee/snacks and stationary supplies of the office

What you’ll need:

- 2-4 years of experience as a receptionist or front office executive

- Confidence, motivation, and resilience to effectively manage office tasks

- Demonstrated ability to optimize organizational performance and delegate responsibilities efficiently

- Professional and positive attitude to work

- Proficiency in basic computer applications, including MS Office

- Proven track record in front office and administrative roles

- Experience in facilitating the setup of new office infrastructure is highly desirable

- Great attention to detail 

What we offer:

- Opportunity to join us at a dynamic growth phase, where your contributions can have a significant impact on shaping the company's future success

- Unlimited PTO

- Fast-paced and global working environment