Senior Administrative Secretary

A Senior Administrative Secretary at Nuvance Health plays a vital role in supporting the Practice Manager and clinical leaders in the Medical Oncology Institute. This position involves a range of complex administrative tasks aimed at improving operational efficiency, managing schedules, and serving as a communication bridge between leadership and employees. The goal is to ensure that the practices run smoothly while adhering to our high standards of patient-centric care.

To be considered for the Senior Administrative Secretary role at Nuvance Health, candidates should possess at least an Associate’s Degree or have equivalent experience. Additionally, we are looking for individuals with a minimum of 5 years of experience supporting senior management, strong organizational skills, and proficiency in Microsoft Word, Excel, and Outlook, all while maintaining confidentiality.

Preparing for an interview for the Senior Administrative Secretary position at Nuvance Health involves understanding the key responsibilities of the role, such as providing administrative support and managing projects. Review your past experiences that highlight your organizational skills, ability to foster communication, and your proficiency in handling administrative tasks. Being familiar with Nuvance Health's values and mission will also help you demonstrate your alignment with the company culture.

The salary range for the Senior Administrative Secretary position at Nuvance Health varies between $18.39 and $34.14 per hour, depending on the candidate's experience. This competitive salary reflects our commitment to attracting top talent who can contribute significantly to our team.

As a Senior Administrative Secretary at Nuvance Health, you will enjoy a full-time schedule of Monday through Friday from 8:30 am to 5:00 pm. This structured schedule allows for work-life balance while being an integral part of our team that supports the Medical Oncology Institute.

Success as a Senior Administrative Secretary at Nuvance Health hinges on exceptional organizational skills, strong written and verbal communication abilities, and the capacity to multitask effectively. A proactive attitude, attention to detail, and the ability to maintain confidentiality are also critical in this role, ensuring that sensitive information is handled appropriately.

In the role of Senior Administrative Secretary at Nuvance Health, you will engage in various special committee projects coordinated with Oncology Directors and Managers. Your role will be pivotal in tracking project milestones, ensuring timely completion, and acting upon next steps, all while fostering a culture of communication and support within the Medical Oncology Institute.

When answering this question, focus on specific examples from your previous roles, highlighting your ability to manage complex schedules, organize meetings, and handle confidential information. Emphasize how you improved operational efficiency and communication in those positions.

Explain your methodology for prioritizing tasks, such as assessing deadlines and the impact of each task. You may mention tools you use, like to-do lists or digital planners, and provide examples of how your priorities led to successful project completion.

Discuss your familiarity with various scheduling tools, particularly Microsoft Outlook, and how you use them to manage your time and communicate effectively with team members. Mention any other project management tools you might have used.

Share a specific instance when you encountered a conflict, detailing how you addressed the situation constructively. Highlight your communication skills and your ability to listen and find common ground.

Provide insight into the importance of confidentiality in administrative roles. Discuss strategies such as limiting access to sensitive information and practicing discretion when discussing sensitive matters with colleagues.

Detail a specific project you led, emphasizing your leadership qualities, how you brought teams together, and the final results. Highlight what you learned from the experience and how it can apply to the Senior Administrative Secretary role at Nuvance Health.

Discuss methods you've employed in the past, like regular check-ins, utilizing team collaboration tools, or following up on meeting minutes. This will show your proactive nature in fostering clear and effective communication.

Describe how you assess tasks based on urgency and importance, perhaps using frameworks like the Eisenhower matrix. Include examples of how this approach benefited your team or organization.

Mention any professional development courses, workshops, or networking events that have contributed to your growth in the administrative field. Highlight your commitment to continual learning.

Focus on your passion for supporting healthcare professionals and improving patient-centric operations. Discuss how Nuvance Health's mission aligns with your values, and how you can contribute to the team with your experience and skills.