Project Coordinator

As a Project Coordinator at Objective, your primary responsibilities include assisting project managers in organizing and managing ongoing software delivery projects, coordinating smaller projects, maintaining project schedules, budgets, and financial reporting, and ensuring adherence to best practices in project delivery. You will also play a critical role in documenting meetings, monitoring deadlines, and providing management reporting on project performance.

To qualify for the Project Coordinator position at Objective, candidates should have recent experience in project coordination, strong knowledge of Microsoft Project, and familiarity with software implementation projects. Effective verbal and written communication skills, analytical thinking, and the ability to manage multiple projects simultaneously are also essential.

Working as a Project Coordinator at Objective offers several benefits, including hybrid work arrangements to enhance work-life balance, access to an Employee Assistance Programme for confidential counseling, extensive learning resources for skill development, and opportunities for team bonding through regular social events.

The Project Coordinator at Objective significantly contributes to project success by assisting project managers in documenting key actions and decisions, monitoring project timelines, and managing budgets and financial reporting through OpenAir. By ensuring that projects adhere to established frameworks and maintaining documentation, you help facilitate smoother project execution and enhance overall team efficiency.

The work environment for a Project Coordinator at Objective is collaborative and engaging. With a strong focus on teamwork, you will work closely with various functional teams and stakeholders. The hybrid work model allows for flexibility, and the culture encourages open communication and continuous feedback, creating an inclusive atmosphere that values diverse perspectives.

When managing project timelines, I employ techniques like regular check-ins with team members to assess progress, setting clear deadlines for each task, and using project management tools like Microsoft Project to visualize schedules. It’s vital to anticipate potential delays and adjust timelines proactively.

In managing conflicts, I prioritize open communication and seek to understand each party's perspective. I typically facilitate a discussion to identify the root cause of the disagreement and encourage a collaborative approach to find solutions that work for everyone involved.

I have experience using financial reporting tools like OpenAir, where I manage project budgets by tracking expenditures against planned costs. This includes providing reports on project profitability and utilization rates to ensure alignment with financial goals.

To ensure thorough project documentation, I implement a structured process for recording meeting minutes and important decisions. I regularly review and update documents as projects progress, ensuring all team members have access to the latest information to maintain transparency.

In past experiences managing multiple projects, I prioritize based on urgency and impact, often using a priority matrix. I also ensure open communication with all project stakeholders, keeping everyone informed about timelines and resource allocation to prevent bottlenecks.

I assess project risks by conducting regular risk assessments, identifying potential issues early, and developing mitigation strategies collaboratively with the project team. Keeping a risk log helps track developments and ensures proactive solutions are in place.

Communication is central to my project management process. I believe in establishing clear communication channels from the start, providing regular updates to stakeholders, and fostering an open environment where team members feel comfortable sharing progress and concerns.

To keep stakeholders engaged, I set up regular check-ins and status update meetings. I also encourage input throughout the project and make sure to communicate results and milestones, fostering a sense of ownership and involvement in the project's success.

If a project falls behind schedule, I assess the situation to identify the cause of delays. I then collaborate with the team to reallocate resources, adjust timelines if necessary, and communicate the changes transparently to all stakeholders to realign expectations.

I prefer using tools like Microsoft Project for its robust scheduling capabilities and OpenAir for financial management. I find that these tools allow for greater visibility on project progress, making it easier to manage tasks and resources efficiently.