Contract Closeout Specialist (0009)

As a Contract Closeout Specialist at OCT Consulting, your key responsibilities will include managing the closure of various types of contracts, preparing expired contracts for archiving or destruction, and collaborating with acquisition teams to ensure compliance and efficiency in contract management. This role requires a solid understanding of different contract types, including firm-fixed, cost-reimbursement, and labor hour contracts, as well as the ability to handle both simple and complex closures.

To qualify for the Contract Closeout Specialist position at OCT Consulting, candidates should have a minimum of 2 years of experience related to contract closeout activities within federal acquisitions. A Bachelor’s degree is preferred, and candidates must demonstrate expertise in handling various contract types. Additionally, candidates must be U.S. citizens capable of obtaining a Public Trust clearance.

OCT Consulting supports its Contract Closeout Specialists through competitive compensation, a comprehensive benefits package including medical, dental, and vision insurance, a 401K retirement plan with employer contributions, paid time off, and training benefits aimed at professional development. The company emphasizes a supportive work environment to ensure staff thrive based on merit and individual contributions.

Yes! Contract Closeout Specialists at OCT Consulting primarily work remotely, allowing for flexible work arrangements. However, candidates should be prepared to travel to client locations in Washington D.C. as needed, showcasing OCT’s commitment to adapting to the needs of its employees while still providing excellent service to federal clients.

The salary range for the Contract Closeout Specialist position at OCT Consulting is between $65,000 and $72,000 annually, depending on experience, education, and overall qualifications, making it a competitive option for talented professionals in the field.

When responding to this question, highlight your specific responsibilities in previous roles related to contract closeouts, including the types of contracts you’ve worked with. Discuss any software or methodologies you used, your approach to ensuring compliance, and how you managed to meet deadlines while maintaining accuracy.

Provide a clear overview of the various types of contracts you've managed, such as firm-fixed-price, time-and-material, and cost-reimbursement contracts. Emphasize your understanding of the nuances involved in closing each type and any particular challenges you faced, along with how you overcame them.

Explain your systematic approach to complying with relevant regulations and internal procedures, whether by using checklists, maintaining documentation, or performing audits during the closeout process. Illustrate your commitment to integrity and how you stay current on compliance issues within federal regulations.

Share the processes you employ for contract preparation, including documentation review, ensuring completeness of records, and collaborating with legal teams if necessary. Discuss any policies you follow and how you ensure sensitive information is handled appropriately during archiving or destruction.

Reflect on a specific situation where you encountered challenges during a closeout, whether due to ambiguous contract terms or tight deadlines. Describe your problem-solving strategies, communication with stakeholders, and what the outcome was, focusing on what you learned from the experience.

Discuss your organizational skills and any tools or methods you use to prioritize tasks, including critical deadlines. Emphasize your ability to balance high-priority work with ongoing processes, ensuring everything is completed in a timely manner without sacrificing quality or compliance.

List any contract management software with which you are familiar, and describe how you utilized these tools in your previous roles. Talk about the advantages of using technology for contract management and how it aids in streamlining processes, improves accuracy, and facilitates collaboration.

Share your strategies for keeping up with federal procurement regulations, whether through professional development courses, industry publications, conference attendance, or networking within professional organizations. Highlight your commitment to compliance and the implications for your work as a Contract Closeout Specialist.

Reflect on qualities such as attention to detail, strong organizational skills, the ability to manage multiple tasks simultaneously, and excellent communication abilities. Provide examples from your experience that demonstrate these traits and how they contributed to your success in contract closeouts.

Express your genuine interest in OCT Consulting’s mission and values, particularly their commitment to diversity and inclusion in the workplace. Discuss how your background aligns with the role and how you hope to contribute to the team’s success, emphasizing shared values regarding client service and professional development.