Office & Well-being Team Assistant

Team: People and Culture

Location: Berlin

Contract: Permanent, full-time

What We Do:

We inspire people to keep learning. Blinkist offers the best selection of non-fiction knowledge in bite-sized, digestible formats. Our micro-learning app gives access to key insights from 5,000+ nonfiction books, original podcasts and author-driven content across 27 categories.

We’re on a mission to help people turn ordinary moments into extraordinary learning opportunities—anytime, anywhere.

About the Role:

In this role, you will be a key team player in the Culture and Community team - broadly supporting our workplace, office management, and events planning.

Our People and Culture team supports everyone at Blinkist across our Berlin office and remote employees through the whole employee experience. From hiring and employer branding through to payroll, communications, internal IT, events, development, support and inclusion and diversity, we strive to be the infrastructure for an outstanding people experience.

Occasionally, you will be supporting our Leadership team with their diary management and act as a gatekeeper, prioritising, organising events and leaders offsites.

What You Will Do:

• Act as a member of the Culture and Community team - partnering closely with and supporting the Office Management and Wellbeing lead in our work safety measures
• Share the front desk responsibilities, make people feel right at home at Blinkist, welcome visitors & employees
• Support on- and offboarding efforts, and coordinate deliveries & pick-ups
• Identify and take on ad-hoc projects, act as proactive project manager
• Plan and execute Leadership Team events and offsites, including travel management and expenses as needed
• Coordinate leaders’ meetings, ensuring upfront clarity on agenda, structure, goals and next actions
• Work with our Internal Communications team, support in the preparation of leadership meeting agendas, taking notes if required, tracking & following up on action items
• Work cross-functionally throughout the organisation and act promptly on organisational needs

What You Need To Have:

• At least 2 years of experience with office management, well-being, event management & administration
• Fluency in German is required for this role
• Excellent communication with a genuine desire to make what you do FUN
• Self-driven, able to self organise and comfortable with ambiguity
• Highly proactive, motivated and hands-on attitude, passion for your work
• Superb multi-tasker and a problem solver with great eye for details
• Resourceful and creative, with a strong sense of initiative and drive to solve problems
• Team-oriented and collaborative, willing to "pitch in" when needed and establish relationships throughout the organisation
• Experience in supporting executive leaders/teams is a great plus

Why Blinkist:

Our unique culture of empowerment, direct communication, and transparency has always been our defining characteristic. We support each other and carve out opportunities for every individual to develop and grow. We strongly believe that diversity powers innovation, thus we celebrate and support our differences, providing equal opportunities for employment. We embrace a hybrid, remote-friendly way of working that welcomes different needs and lifestyles.

We are proud to have been selected by LinkedIn as one of the Top 25 Startups in Germany. Glassdoor and Kununu ratings put us amongst Berlin’s top three employers.

Our global benefits:

• 30 vacation days + local public holidays in your place of work
• Virtual stock options plan
• 4 wellbeing days
• 4 days of learning
• A day off for you birthday
• 13 days off during summer 2022 — an experiment that we’re running to test the 4-day work week. Free Fridays during June, July and August 2022
• Monthly home-office / co-working space allowance
• Public transportation allowance
• Learning & development budget
• Employee mental health support
• Free premium access to partner apps (Babbel, Asana Rebel and other)
• Relocation and visa support for Germany and Spain

A few extra benefits available to our Berlin-based employees:

• Free plant-based, freshly prepared meals
• Modern office space in Neukölln

What's Next:

If we’ve captured your interest and you want to take part in building the leading destination for the modern lifelong learner, send us your application!

Our fully remote interview process consists of 3 phases: value assessment, technical assessment and remote day with Blinkist which recreates onsite interviews. Once we’ve received your application, we will be in touch within the next few days. If you haven’t heard from us in a week, please check your spam folder.

We want to make sure that everybody who is interested has equal opportunity, therefore, we respectfully decline any requests to have calls prior to your interviews.To show your interest in a role, please apply directly and use the cover letter to express your motivation. If it feels like a match, there will be plenty of time to meet the team and ask all your questions.

We would love to hear from you!