Jobs / Job page

Job details

Office Assistant (Modern Languages)

Position Information

Present Position Number

H0864W

Role Code Title

Admin & Office Specialist II

Position Title

Office Assistant (Modern Languages)

Unit Mission Statement

The Department of Modern Languages and Literatures at William & Mary is the oldest program in modern languages in the United States. The department traces its beginning to the establishment of a professorship in modern languages at William & Mary in a curriculum reform instituted by Thomas Jefferson in 1779. Today that single professorship has grown to more than 50 faculty members offering courses in eight languages, literatures, and cultures. Faculty members of every rank are engaged in teaching at all levels, in study abroad programs, in a variety of research activities, and in service to the university, the community and the profession.

Position Summary

William & Mary’s Department of Modern Languages invites qualified applications for the 10-month, part-time hourly position of Office Assistant, whose efforts will assist in supporting the programmatic and administrative needs of eight language/cultural programs and more than 50 faculty members. Primary responsibilities include:

Serving as first point of contact to office visitors, students and faculty, and providing excellent customer service and positive support for the largest department within A&S.
Monitoring and maintaining office supply and equipment inventories
Assisting with department and student events
Serving as study abroad administrative liaison
Following up on facilities work orders and building needs
Assisting with records management
Maintaining the department’s website and on-line presence

Required Qualifications

High school diploma OR an equivalent combination of education, training and experience indicating possession of preceding knowledge, skills, and abilities
Working knowledge of general office practices and procedures, including best customer service practices
Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, and Outlook
Demonstrated self-management abilities to work independently as well as coordinating with others in a team environment
Ability to learn website technology platforms, i.e., Cascade, Blackboard, BuyW&M, group calendars, listservs, etc.
Demonstrated ability to provide exceptional customer service while managing multiple tasks concurrently, with attention to detail and accuracy
Demonstrated ability to communicate effectively, orally and in writing, and disseminate information effectively with a diverse population of faculty, staff, and students

Preferred Qualifications

Associates Degree or equivalent training and work experience
Previous experience working in a higher education environment
Previous work experience with general office practices and procedures supporting multiple stakeholders
Experience maintaining web pages, group calendars, and/or listservs
Experience using website technology platforms, i.e., Cascade, Blackboard, BuyW&M, group calendars, listservs, etc.

Advertised Pay Range

Up to $18.00/hour, commensurate with experience

Department

3KD510 Modern Languages Dept

Location

William & Mary

Is the position remote work eligible?

Not eligible

Remote Work Disclaimer

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Job Open Date

06/01/2023

Review Begin Date

07/01/2023

Job Close Date

Open Until Filled

Yes

Employment Category

Hourly

FLSA

Non-Exempt

Position Term

10-Month

Special Application Instructions

Conditions of Employment

This is an hourly position authorized for a max of 10 hours/week and does not include employee benefits. Satisfactory completion of a pre-employment background check is required. Work schedule is within regular business hours as determined by the Department Chair. Occasional evening and weekend work is required. i.e., during graduation, homecoming, and other special events.

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve month period beginning May 1 each year.

NOTE: This is a 10-month position

EEO Statement

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Benefits Summary Statement

Our hourly employees enjoy many university benefits such as, participation in a supplemental savings plan for retirement, professional development, and wellness benefits. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. In addition, after completing a year of continuous hourly service and working at least 1,000 hours during the previous 12 months, hourly employees are eligible for holiday pay, PTO and educational assistance. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=hourly

William & Mary Glassdoor Company Review

4.1

William & Mary DE&I Review

No rating

CEO of William & Mary

Katherine A. Rowe

Approve of CEO

By William & Mary

Not every Tom, Dick, and Harry gets into The College of William & Mary. The median SAT score for incoming freshmen is about 1,350 (out of 1600). The second-oldest college in the US (Harvard is the oldest), William & Mary is a public university (th...

10 jobs

MATCH

Calculating your matching score...

BENEFITS & PERKS

Vision Insurance

INDUSTRY

Colleges & Universities

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Williamsburg, VA

DATE POSTED