Office Assistant III-Fleet

To apply for this position please visit www.bvsd.org/jobs

• If you do not have internet access, a computer is available in the Human Resources Division, Education Center, 6500 E. Arapahoe, Boulder, Colorado.
• Applications are reviewed to match candidates with position qualifications, with a limited number selected for interviews. For the final selection, employment is contingent upon successful completion of the post-offer screening process, including a background check and possible medical examination.

Summary:

1. Oversee administrative and daily office operations. Coordinating administrative duties, including but not limited to providing administrative support by handling vehicle registrations, processing and verifying accuracy of work orders on vehicles. Tracking invoices for repairs and parts. Works with other administrative assistants to verify payment for shop purchases, via P-Card or District Purchase orders.

2. Review, compare, and enter data into fleet management applications (Fleet Vision, Zonar, Excel and Google docs, etc.) Print and file physical reports for all vehicles.

3. Communicate effectively with staff and other district departments. Specifically,, coordinating and scheduling vehicle repairs and estimates for other departments within the district.

4. Communicate effectively with outside agencies and vendors to obtain quotes for repairs and equipment purchases from external vendors. Assist in scheduling and coordinating repairs for vehicles and equipment with external vendors.

5. Maintain and update records; maintain filing system for the tracking of vehicle and garage staff records. Ensuring and maintaining hard copy and electronic vehicle and staff records for compliance with CDE and DOT regulations and certifications.

6. Work with Fleet Manager to complete both routine and special projects. Including but not limited to special reports for evaluating and analyzing current state of district vehicles and equipment.

7. Perform other duties as assigned.

Job Type: Full-time

Pay: $20.75 - $29.98 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• general office occupations: 2 years (Preferred)

Work Location: In person