Office Manager

Empower the Individual Through Crypto

Gemini is a crypto exchange and custodian that allows customers to buy, sell, store, and earn more than 30 cryptocurrencies like bitcoin, bitcoin cash, ether, litecoin, and Zcash. Gemini is a New York trust company that is subject to the capital reserve requirements, cybersecurity requirements, and banking compliance standards set forth by the New York State Department of Financial Services and the New York Banking Law. Gemini was founded in 2014 by twin brothers Cameron and Tyler Winklevoss to empower the individual through crypto.

Crypto is about giving you greater choice, independence, and opportunity. We are here to help you on your journey. We build crypto products that are simple, elegant, and secure. Whether you are an individual or an institution, we want to help you buy, sell, and store your bitcoin and cryptocurrency. Crypto is not just a technology, it's a movement.

At Gemini, our mission is to empower the individual and that includes giving our employees flexibility of choice — our Office Optional Policy allows employees to choose to work from one of our physical locations or from home.

Select roles that are location-specific will still be eligible for flexible schedules.

The Department: Office of the COO and Workplace Experience

The Office of the COO is responsible for driving operational maturity at Gemini, collaborating cross functionally on rigorous organizational effectiveness including communication and transparency, strategic prioritization, tracking key metrics/objectives, developing reporting structures, all while holding the organization accountable for their respective areas of ownership.

The Role: Office Manager

Our Office Services Team at Gemini are ambassadors of our core values, dedicated to supporting the company and our employees by managing our real estate and office services on a day to day basis. We are seeking an Office Manager whose main duties will focus on office management and facilities coordination. You will be responsible for making sure the day-to-day operations of Gemini's offices run smoothly and in line with the company's culture. The ideal candidate has a desire to make an immediate impact and is excited to take on an extended multi-year role focused on creating and sustaining a supportive environment for our employees.

This role will be based in our Chicago office once it is safe to return to the workplace.

Responsibilities:

Create and maintain a clean, organized, and enjoyable environment for all Gemini employees

Arrange necessary repairs to upkeep office conditions

Coordinate with various departments on office equipment needs

Address employee queries regarding office management issues (e.g. stationery, hardware, where to find things)

Kitchen maintenance - daily stocking, taking inventory, and placing orders for consumables as well as office supplies

Maintain cleanliness and organization of office and provide support by restocking/expediting items in necessary areas (i.e. kitchens, conference rooms, mail/packages) 

Adhere to office budget while ensuring accurate and timely expense reporting

Assisting daily in the operations of the office which includes stocking, delivering items to employees within the office, helping to arrange for events, helping to lift/organize/deliver groceries, packages, mail 

Maintain supplies by checking stock to determine inventory levels; anticipating requirements; placing orders; verifying receipt; stocking items; delivering supplies to appropriate locations

 Manage the external service relationships of Gemini's offices

Assist in contract and price negotiations with office vendors and service providers

Liaise with facility management vendors (including cleaning, catering and security services)

Maximize the company’s assets to promote Gemini's company culture

Provide general hospitality support to external visitors

Help support our SWAG initiatives

Assist in planning and executing in-house or offsite activities (e.g., lunches, team outings, celebrations and conferences)

Qualifications:

3+ years of office coordination experience in a professional office setting

Passion for creating a positive and welcoming work environment

Confident verbal communication and professional written communication

Strong multitasking skills and experience successfully solving complex problems from end-to-end

Highly organized and detail-oriented

Willingness to roll up your sleeves and ability to wear many hats

Comfort with moderate physical action related to organizing and reorganizing tasks 

Ability to prioritize and tackle tasks in an efficient and timely manner with keen attention to detail

Willingness to work independently as well as collaboratively

Understanding of the unchartered territory that comes along with navigating a post-pandemic office environment and willingness to improve upon policies and procedures in relation to this

Preferred Qualifications:

Experience working in a startup environment

Proficiency with spreadsheets and G-suite (e.g., Google Sheets, Microsoft Excel)

It Pays to Work Here

We take a holistic approach to compensation at Gemini, which includes:

Competitive Compensation and Profit-Sharing Equity

Flexible vacation policy

Retirement Plan Matching

Generous Parental leave

Comprehensive health plans

Training and professional development

At Gemini, we strive to build diverse teams that reflect the people we want to empower through our products, and we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. Equal Opportunity is the Law, and Gemini is proud to be an equal opportunity workplace and affirmative action employer. If you have a specific need that requires accommodation, please let a member of the People Team know.