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Executive Assistant

About Panther

Panther is unlocking the power of the skin, the body’s largest, most responsive, and universally accessible immune organ, to deliver better health for all. Panther’s proprietary dissolvable microneedle array patch (MAP) technology delivers minute doses of thermostabilized treatments to precise locations below the skin’s surface.  There, the skin’s rich immune network activates systemic responses with improved efficacy and fewer side effects than current treatments. Panther’s solid-state treatments eliminate cold chain and sharps cost and complexity and its user-centric engineering enables direct patient and clinician interactions. 

Panther Life Sciences Corporation is applying the skin’s unique immune properties and advanced engineering to deliver shelf-stable, patient-centric, data-centric treatments to any/all consumers globally. Akin to Netflix in the media/content sector, Panther is partnering with and making its platform available to Pharma, Biotech, Cosmetics, and other firms to deliver a comprehensive pipeline of treatments in Panther’s microarray patch (MAP) application format.

Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team while ensuring smooth daily office operations. The ideal candidate is a proactive professional with exceptional communication and interpersonal skills, capable of managing diverse responsibilities efficiently. This role reports to the CEO and will be primarily responsible for assisting him. 

Responsibilities

  • Manage complex executive calendars, schedule meetings, and coordinate travel arrangements.

  • Handle confidential information with the utmost discretion and professionalism.

  • Anticipate the needs of the executive team and proactively address potential issues.

  • Provide administrative support for board meetings and shareholder communications.

  • Oversee office operations, including facilities management, vendor relationships, and office supply inventory.

  • Manage office budgets and track expenses to ensure cost efficiency.

  • Plan and coordinate office events, meetings, and conferences.

  • Handle incoming and outgoing mail and packages.

  • Maintain office equipment and troubleshoot technical issues as needed.

  • Supervise office personnel and collaborate with HR on hiring and onboarding processes.

Qualifications

  • Bachelor's degree or equivalent professional experience.

  • 5+ years of experience as an executive assistant or office manager or a similar role.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Exceptional organizational and time management skills.

  • Strong attention to detail and a commitment to accuracy.

  • Excellent verbal and written communication skills

  • Proven ability to coordinate domestic and international travel logistics.

  • Ability to multi-task and effectively prioritize competing demands.

  • Strong interpersonal skills with the ability to build relationships across all levels of the organization.

  • Demonstrated ability to maintain a professional demeanor under pressure and handle sensitive information with discretion.

  • A self-starter who can work independently and collaboratively as part of a team.

Benefits

  • Health Insurance includes Medical, Dental, Vision, and Life Insurance.

  • Equity (Full-time roles only and varies by country).

  • In-person company meetups.

  • Some travel may be required.

  • Virtual events. 

  • Working with a world-class team in technology and healthcare on the most innovative solutions. 

  • Unlimited PTO and Paid Company Holidays.

Average salary estimate

$90000 / YEARLY (est.)
min
max
$80000K
$100000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Executive Assistant , Panther Life Sciences

At Panther Life Sciences Corporation, we are on a mission to revolutionize healthcare by harnessing the unique power of the skin! We are excited to bring on an Executive Assistant in New York, who will play a pivotal role in supporting our dynamic executive team, particularly our CEO. If you're organized, proactive, and possess top-notch communication skills, this might be the perfect fit for you! As our Executive Assistant, you'll be managing complex calendars, scheduling meetings, and coordinating travel arrangements with finesse. You will be the behind-the-scenes maestro, handling confidential information and anticipating the needs of our executives. With responsibilities that range from preparing for board meetings to overseeing office operations and vendor relationships, your ability to multitask will shine here! Our ideal candidate has at least 5 years of experience and enjoys building relationships while maintaining professionalism under pressure. With benefits including health insurance, equity options, and unlimited PTO, joining Panther means you'll be part of a collaborative, world-class team aiming to deliver innovative solutions in the healthcare sector. If you thrive in a fast-paced environment and want to contribute to groundbreaking technology, we want to hear from you!

Frequently Asked Questions (FAQs) for Executive Assistant Role at Panther Life Sciences
What are the primary responsibilities of the Executive Assistant at Panther Life Sciences Corporation?

As an Executive Assistant at Panther Life Sciences Corporation, your main responsibilities will include managing complex calendars, scheduling meetings, and coordinating travel arrangements for our executive team. You’ll also oversee office operations, handle confidential information discreetly, and provide vital support during board meetings and shareholder communications.

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What qualifications are needed to become an Executive Assistant at Panther Life Sciences Corporation?

To qualify for the Executive Assistant position at Panther Life Sciences Corporation, candidates should possess a Bachelor's degree or equivalent experience, with at least 5 years of experience as an executive assistant or in a similar role. Strong organizational skills, proficiency in Microsoft Office Suite, and the ability to manage travel logistics are essential.

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How can an Executive Assistant contribute to Panther Life Sciences Corporation's success?

An Executive Assistant contributes significantly to the success of Panther Life Sciences Corporation by ensuring that the executive team can focus on strategic initiatives. By efficiently managing schedules, coordinating communications, and handling operational tasks, the Executive Assistant enables seamless daily operations, which is crucial for the company's innovative mission.

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What is the work culture like at Panther Life Sciences Corporation for an Executive Assistant?

The work culture at Panther Life Sciences Corporation for an Executive Assistant is collaborative and dynamic. You’ll work closely with our executive team and other staff members, fostering relationships across all levels of the organization. The environment is fast-paced and encourages professionalism, creativity, and a proactive approach to problem-solving.

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What benefits does Panther Life Sciences Corporation offer to Executive Assistants?

Panther Life Sciences Corporation offers an attractive benefits package to its Executive Assistants, including comprehensive health insurance (medical, dental, and vision), equity options for full-time roles, unlimited PTO, and paid company holidays. Along with this, there are opportunities for professional development and involvement in exciting company events.

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Common Interview Questions for Executive Assistant
How do you prioritize tasks when working for an executive like the CEO at Panther Life Sciences Corporation?

To prioritize tasks effectively, I use a combination of urgency and impact. By understanding the CEO's schedule and goals, I can focus on high-priority items and ensure that everything runs smoothly. Communication is key, so I always check in for any last-minute changes or priorities.

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Can you describe your experience coordinating travel arrangements?

I have extensive experience organizing both domestic and international travel arrangements. This includes booking flights, accommodations, and transportation while ensuring adherence to budget constraints. I stay aware of travel policies and communicate clearly with executives about their preferences.

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How do you handle confidential information?

Handling confidential information requires a high level of professionalism and discretion. I ensure that confidential materials are stored securely and accessed only by authorized individuals. I also make sure to discuss sensitive topics in private settings to maintain confidentiality.

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What tools or software are essential for an Executive Assistant?

Proficiency in Microsoft Office Suite is essential for an Executive Assistant. Additionally, tools for project management, calendar scheduling, and communication, such as Slack or Zoom, significantly enhance efficiency and collaboration within the team.

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How do you maintain a positive work environment as an Executive Assistant?

I maintain a positive work environment by fostering open communication and being approachable. I believe in building strong relationships through teamwork and celebrating accomplishments, no matter how small. This helps ensure that everyone feels valued and supported.

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How do you manage multiple demands on your time?

I manage multiple demands by setting clear priorities and utilizing scheduling tools. Creating to-do lists and blocking out time for specific tasks helps me stay organized while remaining adaptable to any urgent requests that may arise throughout the day.

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Describe a challenging situation you faced as an executive assistant and how you resolved it.

Once, I had to coordinate a last-minute meeting with stakeholders while managing several other schedules. I calmly assessed the situation, communicated with all parties involved, and successfully secured a time that worked for everyone, ensuring that crucial information was shared without further delays.

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What role do you think an Executive Assistant has in supporting strategic initiatives?

An Executive Assistant plays a critical role in supporting strategic initiatives by allowing executives to devote their time to high-level projects. By managing administrative tasks and logistics, I create a space for leaders to focus their energy on strategic growth and decision-making.

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How do you ensure that the office runs smoothly?

I ensure the office runs smoothly by proactively identifying and addressing any issues before they escalate. Implementing effective systems for inventory, maintenance, and communication among staff members contributes to an organized and efficient work environment.

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Why are you interested in the Executive Assistant position at Panther Life Sciences Corporation?

I am particularly interested in the Executive Assistant position at Panther Life Sciences Corporation because of its innovative approach to healthcare. I am excited about the opportunity to support a team that is making a significant impact in the industry while also furthering my own professional development in a dynamic environment.

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Medical Insurance
Dental Insurance
Vision Insurance
Life insurance
Disability Insurance
Mental Health Resources
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Flexible Spending Account (FSA)
401K Matching
Equity
Maternity Leave
Paternity Leave
Some Meals Provided
Snacks
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EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
December 7, 2024

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