Project Administrator

As a Project Administrator at Paragon Properties, you'll be responsible for a diverse range of tasks including assisting in developing scopes of work for various property enhancements, managing vendor contracts, and tracking project timelines and budgets. You'll also conduct regular site visits to ensure work quality and communicate updates effectively with the Regional Facilities Manager and ownership.

To be considered for the Project Administrator role at Paragon Properties, candidates should ideally have a high school diploma or equivalent, with a preference for college-level education. Previous experience in project coordination or administrative support within property management is highly desirable. Strong attention to detail, effective communication skills, and proficiency in MS Office, particularly Word and Excel, are also essential.

Paragon Properties is committed to fostering the professional growth of its team members. As a Project Administrator, you will gain valuable experience working on diverse property initiatives, and you will have opportunities to assist in the analysis of completed projects, helping to refine your skills and knowledge in the field. Additionally, Paragon offers training programs and a supportive work environment, contributing to your career advancement.

At Paragon Properties, the working environment for a Project Administrator is dynamic and engaging. You’ll find yourself collaborating with various teams and contractors, ensuring smooth execution of projects while handling multiple tasks. We value adaptability and efficiency, and our culture emphasizes support and communication among the 'Paragon family.'

As a Project Administrator at Paragon Properties, you can look forward to a comprehensive benefits package that includes medical, dental, and optical insurance with minimal waiting periods, company-paid life insurance, a 401(k) plan with employer contributions, and paid time off among other perks. We believe in recognizing our employees' hard work through initiatives like our Employee Recognition Program and bonus potential.

When answering this question, highlight your relevant experience in project coordination or administrative tasks within property management. Discuss specific examples of how you managed timelines, budgets, and vendor communications, emphasizing your attention to detail and ability to thrive under pressure.

Explain your methodology for prioritization, such as using project management tools or creating a daily task list. Share an example where you successfully managed multiple projects simultaneously, focusing on your decision-making process and outcomes.

Provide a specific instance where you faced a conflict and describe the steps you took to resolve it. Focus on your communication skills, your ability to listen, and how you collaborated with others to find a solution that benefitted the project.

Address your experience with scopes of work and construction documents by sharing examples of projects where you successfully executed tasks based on these documents. Highlight your ability to understand technical details and facilitate effective communication between stakeholders.

Discuss your proficiency with tools like MS Office, particularly Excel for tracking budgets, and any project management software you have used in the past. If you have experience with YARDI or similar property management software, be sure to mention that as well.

In your response, explain a scenario where you dealt with changes effectively. Highlight your adaptability and the steps you take to communicate these changes to your team and ensure that project timelines remain on track where possible.

Emphasize the importance of maintaining strong relationships with both internal and external stakeholders. Share your approach to addressing concerns and providing updates, ensuring that all parties feel valued and informed throughout the project lifecycle.

Highlight your organizational skills and methods for keeping project documentation clear and accessible. Discuss any systems or tools you use and stress the importance of accurate records for successful project completion and tracking.

Share your passion for project management and how you find motivation in creating successful outcomes for both the team and the residents. Discuss your commitment to continuous improvement and your enthusiasm for developing your skills in a challenging environment.

Describe your strategies for fostering clear communication, such as regular check-ins, using collaborative tools, or establishing clear reporting lines. Provide an example of how your communication skills have positively impacted project collaboration in the past.