Part-Time Administrative Assistant - job 2 of 2

IUPUI SCHOOL OF EDUCATION (IN-EDUC-IUINA)

The IUPUI School of Education is committed to examining our collective role in improving the human condition. We develop leaders, educators, and counselors equipped to critique and disrupt long-standing inequities and address the changing dynamics in urban educational contexts. Through community-engaged research, teaching, and service, we seek to positively impact youth and adult learners in educational systems and serve the welfare of communities through engagement in strategic alliances to promote equitable, just, culturally relevant and sustaining practices in teaching and learning.

Department-Specific Responsibilities

• Performs select administrative works unique to the Great Lakes Equity Center under the direction of the center’s director and executive director, including managing the center’s primary calendar, maintaining calendars for center personnel, arranges meetings, conferences, and teleconferences, dissemination information, and arranges and processes personnel travel.
• Serves as receptionist and liaison to faculty, staff, students, alumni, and the public by addressing general questions, preparing, composing, and disseminating correspondence, receiving, and screening telephone calls and visitors, and collecting mail.
• Adds events and appointments to the center’s calendars including all relevant information and invitees, updates scheduled events as appropriate, coordinates internal and external appointments with center partners, and manages scheduling for the associate directors.
• Arranges and processes travel for center directors and specialists.
• Proofreads and prepares documents for dissemination. Executes mass and targeted dissemination of center information.

EDUCATION

Required

• High school diploma or General Educational Development (GED)/ High School Equivalency test

Preferred

• Associate degree in relevant field

WORK EXPERIENCE

Required

• 3 years administrative work experience in a professional office

SKILLS

Required

• Skilled in Office 365 Outlook Email and Calendars
• Highly skilled in Microsoft Office applications
• Ability to learn quickly and follow complex and multiple step procedures
• Highly skilled in oral and written communication
• Strong attention to detail
• Ability to receive constructive feedback, and work effectively with multiple supervisors
• Ability to manage multiple projects concurrently
• Skilled in project management
• Time management and organizational skills, and demonstrates a high commitment to quality
• Demonstrates excellent judgment, problem-solving, and decision making

Preferred

• Knowledgeable in IU CRM or Salesforce CRM System
• Knowledgeable in Cloud Marketing

Indianapolis, Indiana

This is an in-person position

$20 per hour

Work schedule is Monday, Tuesday and Thursday, 20 hours per week

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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