Payroll Specialist

039798

31201-5500

Payroll

Payroll Specialist

Syracuse, NY

Commensurate with Experience

S4

Exempt

Full-time

Syracuse, NY

Not Applicable

The Payroll Specialist will play a large role with handling taxation of employee fringe benefits, employees working outside of NY state, and with meeting the requirements of the IRS and each state relating to tax deposits and tax reporting. The Payroll Specialist will also be a key player as part of the payroll team in regards to processing weekly and semimonthly payrolls.

Review, research, approve, and process various types of payments made to employees or on behalf of employees, in order to analyze and record taxable income/benefits where applicable. Such payments include but are not limited to: moving expenses, memberships, complimentary tickets, vehicle usage, life insurance, travel and lodging, gifts, etc.

Continuously analyze employee data and identify employees working outside of NY state. Communicate with these employees to determine the appropriate state tax withholding setup in the payroll system for each. Handle the collection and processing of state tax withholding forms, where applicable. Review all state tax withholding during the processing of a payroll to identify any issues that need to be addressed prior to confirmation.

Post and balance all taxes after each weekly/semi payroll; Prepare the appropriate federal and state (listed below) tax deposits after each weekly/semi payroll in accordance with federal and state regulations; File all required monthly, quarterly, and annual tax returns for federal and each state (listed below) in accordance with federal and state regulations. Resolve notices received from the IRS or states pertaining to withholding tax deposits, liabilities, and/or tax reporting issues.
(AZ, CA, CO, CT, DC, GA, HI, IL, IN, KY, MA, ME, MD, MI, NC, NJ, NY, OH, OR, PA, RI, SC, VA, VT, WI, and other states as may be required in the future.)

Assist with the processing of weekly and semimonthly payrolls including but not limited to: tasks required to prepare for a payroll, creation of pay sheets, loading of time & labor records, RAP data, and other data files, calculation of paychecks, error resolution, confirmation of paychecks, and tasks required to finalize payroll. Review and process SU Abroad travel allowance payments when necessary. Calculate exchange rate conversion of foreign currency to U.S. dollars for designated SU Abroad employees and process adjustments as necessary in each payroll.

Handle all aspects of payroll overpayments including but not limited to: calculations, coordination and communications with department administrators, and resolution processing once repaid.

Other duties assigned by the Director of Payroll or Associate Comptroller.

#HEJ

In addition to completing an online application, please attach a resume and cover letter.

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.