Executive Assistant (US Based Farming Company)

The Executive Assistant at Pearl Talent is responsible for a variety of key tasks including managing complex calendars, coordinating travel arrangements, and executing important projects that ensure smooth operations within the farming company. You’ll assist in communication management, organize documentation, and oversee vendor relations while participating in data management and technology integration to optimize farm operations.

To apply for the Executive Assistant position at Pearl Talent, candidates should have 3–5 years of experience in operations management, project management, or as an executive assistant. Strong organizational skills, excellent communication abilities, and proficiency in tools like Microsoft SharePoint, Slack, and WhatsApp are essential. Familiarity with farm management software is a bonus that can help candidates stand out.

Yes, the Executive Assistant position at Pearl Talent is fully remote, allowing you to work from anywhere. This flexibility supports a healthy work-life balance and enables you to perform your job duties effectively while managing your personal commitments.

As an Executive Assistant with Pearl Talent, you will receive direct mentorship from industry experts and access to continuous learning and professional development resources. The company is committed to helping you grow in your career while ensuring you feel connected and supported within the team.

The work schedule for the Executive Assistant position at Pearl Talent is Monday to Friday, from 8:00 AM to 5:00 PM CST. There is some flexibility offered during peak seasons for urgent tasks and occasional weekend check-ins, ensuring that you can manage your work commitments effectively.

In a fast-paced environment like the one at Pearl Talent, I make a to-do list each morning, prioritizing tasks based on deadlines and significance. I also utilize digital tools to track my progress and adjust my plans as needed, ensuring nothing falls through the cracks.

To manage calendars effectively, I keep both a digital calendar and a prioritized task list. I color-code appointments for easy identification and set reminders in advance. Communication with team members is key, so I confirm meeting times and materials well before the date.

Certainly! For a previous employer, I managed a project that required coordinating between multiple teams and vendors. I tackled this by breaking down the project into smaller tasks, assigning deadlines, and holding regular check-in meetings to keep everyone on track.

Handling confidential information requires discretion and responsibility. I always ensure that sensitive documents are securely stored and only shared with authorized team members. I also adhere strictly to company policies regarding privacy and confidentiality.

I rely on tools like Microsoft SharePoint for document management, Slack for team communication, and project management software like Trello to keep track of tasks and deadlines. These tools help streamline workflows and improve collaboration.

I ensure effective communication with remote teams by establishing regular check-ins, utilizing video calls for important discussions, and being proactive in sharing updates through channels like Slack. I also encourage an open-door policy for questions and feedback.

My approach to travel coordination involves thorough planning and attention to detail. I book flights and accommodations well in advance, create clear itineraries, and remain available for any last-minute changes that may arise during travel.

During peak busy seasons, I manage stress by staying organized and maintaining a positive mindset. I prioritize self-care, delegate tasks where appropriate, and focus on one task at a time to maintain my effectiveness without feeling overwhelmed.

I've successfully managed multiple projects during my career, overseeing timelines, budgets, and collaboration among cross-functional teams. I utilize project management software to create timelines and monitor progress while facilitating open communication among team members.

I'm excited about the opportunity to work as an Executive Assistant in a farming company because I admire the blend of traditional values with modern technology in agriculture. I see this role as a chance to contribute to something meaningful while supporting leadership in achieving their goals and making a positive impact in the industry.