Chief of Staff

Are you looking to have an impact on the daily life of millions of entrepreneurs in France (and tomorrow in Europe)?

Are you looking for a work environment that values trust, proactivity, and autonomy?

Are our Engineering principles aligned with your vision?

Then Pennylane is the right place for you !

Our vision

We aim to become the most beloved financial Operating System of French SMEs (and soon, European ones).

We help entrepreneurs rid themselves of time-consuming tasks related to accounting and finance while providing them with access to key financial information to assist in making the best decisions for their business.

About us

Pennylane is one of the fastest growing Fintechs in France (and soon to be in Europe!)

In 4 years of existence, we’ve managed to :

💻 Make ourselves known as a groundbreaking accounting and financial software for small businesses and their accountants

💰 Raise a total of €150 millions, including from Sequoia, the famous fund from the Silicon Valley who invested early in companies like Google, Facebook, Airbnb, Stripe, Paypal and much more...

👨‍👩‍👧‍👦 Grow from 7 cofounders to 550+ happy Pennylaners : we’re now recognized as one of the greatest places to work in France (and also remotely), with a 4.6/5 rating on Glassdoor.

🌍 Build an international environment with more than 25 nationalities, with a strong remote-friendly culture, where 30% of the employees are already working from all parts of Europe

🤝 Earn the trust of thousands of customers and accounting firms and obtain outstanding ratings

🚀 Already more than 200,000 small and medium-sized enterprises (SMEs) and over 3,500 accounting firms use Pennylane in France!

Why This Role Matters

In order to continue our trajectory of rapid growth and ensure the efficient organization of Pennylane, we are seeking an exceptional Chief of Staff. This individual will play a crucial role in providing leverage to the ExCo and facilitating strategic initiatives across the company. Their leadership will be pivotal in orchestrating cross-departmental collaboration, optimizing processes, and implementing structural improvements that enhance our capabilities to innovate and scale effectively.

Key Responsibilities

Strategic Planning & Performance Monitoring

- Partner with the ExCo in defining, communicating and executing company strategy and priorities

- Facilitate quarterly business reviews and strategic planning sessions (i.e. organize strategy workshops, LT offsites)

- Own the entire OKR-process (defining/reviewing the OKRs, tracking them during the meetings with the extended leadership team, challenging our key performance indicators, making sure they align well with team level OKRs or equivalent prioritization frameworks)

Executive Operations

- Prepare briefing materials for board meetings, All Hands, and executive presentations

- Coordinate and lead executive team meetings, ensuring follow-through on key decisions

- Act as a trusted advisor and thought partner to the CEO and ExCo

Cross-functional Leadership

- Drive alignment across departments and break down organizational silos

- Identify operational inefficiencies and implement solutions

- Lead strategic projects and initiatives across multiple departments

Organizational Effectiveness

- Design and implement processes to improve company-wide communication and collaboration

- Support organizational design and scaling initiatives

- Facilitate conflict resolution and problem-solving across teams

Qualifications

- 8+ years of professional experience, with at least 3 years in operational or strategic roles

- Proven track record of leading complex, cross-functional initiatives

- Outstanding written and verbal communication skills

- Strong analytical and problem-solving abilities

- Experience in fast-growing technology companies

- Fluency in English and French

What do we do to make your work life easier

🏢 You'll be able to work remotely from your country of residence, as long as it is in Europe and within a maximum time difference of two hours from the CET time zone

🌴 Wherever you are based, you will get 25 vacations days paid by Pennylane

💵 You’ll have a competitive compensation package

📈 You'll get company shares to enjoy a piece of the success story you're building with us

🏡 You’ll have a budget to turn your home into a more comfortable workspace, as well as a monthly allowance to work from a coworking space whenever you feel like it

⛹️ Through our partner Gymlib, you’ll have access to 8000 fitness spaces in Europe and more than 300 activities related to wellness

🇬🇧 You’ll have access to Busuu to perfect your English or your French

💻 You’ll get the latest Apple equipment

🎉 We are committed to regularly coming together for company events such as Tech Days (which bring remote Pennylaners together every 3 months) or our annual company seminar, fostering significant moments of cohesion for everyone.

If you are based in France, you will have a French contract following French regulation on top of the additional perks : 6 to 12 RTT, 5 weeks PTOs, lunch credits (Swile), Alan Blue healthcare cover and regular events in cities where Pennylaners are mostly presents (Lyon, Bordeaux, Nantes…)

We're working on providing those last advantages to our people based outside of France as well, but it can be quite more complex depending on different countries.

Who are we looking for ?

To thrive at Pennylane, you need :

-To speak English (level is assessed and appreciated according to the department you’re applying to)

-To be energized by an ever-shifting work environment

-To be highly collaborative (within your team or other stakeholders)

-Sufficiently experienced to prioritize business-led actions on your day to day activity

We know that some people are less likely to apply than others, if they don’t feel like they meet the full list of criteria.

If you’re hesitating, we encourage you to apply : who knows, it might be the start of a meaningful and long-lasting collaboration.

We also want to emphasize that we fully embrace diversity, equity and inclusion and that we’re doing our best to create a safe and inclusive environment.

We are committed to providing an equal employment opportunity regardless of gender, sexual orientation, origin, disabilities, or any other traits that make you who you are. If anything, diversity makes us a more fun place to work at.