Legal Operations Project Manager

As part of Penumbra’s Legal team, you will support a growing and dynamic company that develops ground-breaking technology to further its mission of saving patients’ lives. You will work closely with seasoned attorneys, paralegals, compliance professionals, data privacy, governance and security experts, as well as support staff in a closely-knit team. Partnering with key business stakeholders in a collaborative and fast-paced environment, you will play a critical role in managing teams, driving alignment and executing high-impact projects. You will also bring a combination of strategic thinking, problem-solving, and exceptional execution skills to drive success.

What You’ll Work On:

• Optimize processes and drive continuous improvement by identifying efficiencies, implementing best practices, and enhancing workflows.

• Lead and manage Legal & Trust Office projects from conception to completion, ensuring timely, high-quality execution aligned with business objectives.

• Develop, implement and maintain project plans, including timelines, status reports, meeting documentation, and risk mitigation strategies, to ensure efficient and effective execution.

• Facilitate cross-functional collaboration to gather project requirements, provide updates, resolve issues, and ensure deliverables are completed accurately and on time.

• Monitor and track project progress, proactively identifying risks, dependencies, and roadblocks to keep initiatives on track.

• Communicate with impact, providing clear and timely updates to stakeholders at all levels, including senior leadership.

• Conduct research and analysis to support Legal & Trust Office project initiatives. enabling informed decision making.

• Foster a positive and collaborative team environment that promotes engagement, accountability, and success in achieving project objectives.

• Demonstrate adaptability in a technical and highly regulated environment, leveraging transferable skills to contribute effectively.

• Learn and grow in legal, data privacy, governance and security, demonstrating a curiosity and a willingness to expanding expertise in a global, highly regulated industry.

• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. *

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• Ensure other members of the department follow the QMS, regulations, standards, and procedures. *

• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company. *

• Perform other work-related duties as assigned.

*Indicates an essential function of the role

What You’ll Bring:

Minimum education and experience:

• Bachelor’s degree with 3+ years of experience in project management, operations, legal operations, compliance or equivalent combination of education and experience

Additional qualifications:

• Medical device, pharmaceutical, biotech, or other regulated industry experience desired

• Strong oral, written, and interpersonal communication skills

• High degree of accuracy and attention to detail

• Proficiency with MS Word, Excel, and PowerPoint

• Excellent organizational skills with ability to prioritize assignments while handling various projects simultaneously

Working Conditions:

• General office environment

• Willingness and ability to work on site. May have business travel from 5-10%.

• Potential exposure to blood-borne pathogens

• Must be able to move between buildings and floors.

• Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.

• Must be able to read, prepare emails, and produce documents and spreadsheets.

• Must be able to move within the office and access file cabinets or supplies, as needed.

• Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Alameda, CA

Base salary range $70,000 to $105,000

We offer a competitive compensation package plus a benefits and equity program, when applicable.

Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. 

What We Offer

•A collaborative teamwork environment where learning is constant, and performance is rewarded.

•The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.

•A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.

For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.