Administrative Assistant

As an Administrative Assistant at Perr&Knight, your responsibilities will include performing essential administrative tasks to support our Actuarial, Finance, IT, and Marketing departments. You'll act as the receptionist for visitors, coordinate office maintenance, and handle inventory management. Additionally, you will assist in planning office events and facilitate mail collection, among other duties.

To qualify for the Administrative Assistant position at Perr&Knight, candidates should have a high school or college degree, proficiency in scheduling and prioritizing tasks, and attention to detail. Familiarity with Windows, Outlook, Word, and Excel is essential, and the ability to thrive in a fast-paced environment is crucial.

At Perr&Knight, we pride ourselves on a vibrant and supportive work environment for our Administrative Assistants. Certified as a Great Place to Work®, our office in Santa Monica offers a friendly atmosphere where collaboration, innovation, and employee well-being are at the forefront of our culture.

Perr&Knight provides a fantastic benefits package for its Administrative Assistants, including medical, dental, and vision insurance, company-paid life insurance, a 401K plan with matching contributions, and generous paid time off. We also have programs for community support and an employee recognition program to celebrate your contributions.

An Administrative Assistant at Perr&Knight plays a vital role in fostering a positive company culture. By maintaining effective office operations, organizing events, and ensuring a welcoming environment for clients and employees, you help uphold our core values of diversity, inclusion, and community support.

When answering this question, focus on specific examples of how you've organized tasks in previous jobs. Emphasize the tools and strategies you use, such as calendars, reminders, or project management software, to prioritize your workload effectively.

Express your adaptability and resilience. Share experiences when you successfully navigated tight deadlines or changing priorities, showcasing your ability to stay calm under pressure and focus on delivering quality work.

Highlight your proficiency with essential software such as Microsoft Office Suite, specifically Outlook, Word, and Excel. Provide examples of tasks you've completed using these tools, such as managing schedules or creating reports.

Discuss your process for assessing task urgency and importance. Share an example of a time when you successfully prioritized competing deadlines, demonstrating your ability to communicate effectively with your team and seek clarification when necessary.

Convey your admiration for Perr&Knight's commitment to innovation and employee well-being. Mention specific aspects of the company culture, such as its recognition as a Great Place to Work® and its values around diversity and community support that align with your personal values and career goals.

Describe a scenario where you managed sensitive information responsibly. Emphasize your understanding of confidentiality protocols and how you ensure such information is protected during regular operations.

Explain your approach to facilitative communication by utilizing various channels such as emails, meetings, and informal catch-ups. Provide an example of how clear communication benefited a project or team effort in your past experience.

Discuss your enthusiasm for teamwork and collaboration. Share an anecdote of how you built strong relationships through open communication, respect, and shared success, showcasing your interpersonal skills.

Identify key qualities, such as organization, communication skills, and the ability to multitask. Justify your choice by linking it to how these qualities directly impact office efficiency and employee morale.

Provide insights into your process for reviewing work before submission. Mention strategies like checklists or peer reviews, along with an example where your attention to detail led to positive outcomes or prevented potential issues.