People Programs Manager

As a People Programs Manager at Phantom, you'll play a pivotal role in enhancing our office environment and ensuring smooth operations in our San Francisco location. Your primary responsibilities will include planning and executing key events, such as global offsites and team gatherings, while managing daily office logistics. You'll collaborate with cross-functional teams, manage budgets, vendor relations, and coordinate office supplies. Your knack for event planning and a desire to create an engaging workplace will be vital for this role.

To be a successful People Programs Manager at Phantom, candidates should have a minimum of 3 years of experience in people programs, office management, and event coordination. Strong organizational and communication skills are essential, along with a proven ability to manage budgets and negotiate with vendors. Familiarity with Notion and Google Workspace is preferred, and being able to project manage an office move is a definite plus. We value diverse backgrounds and perspectives, so if you feel you could contribute, we encourage you to apply!

In the role of People Programs Manager at Phantom, your contributions to team engagement will be significant. By planning inclusive and exciting events throughout the year, you will foster a collaborative atmosphere among staff. Organizing both high-scale global offsites and fun monthly team gatherings allows for meaningful interactions and the strengthening of team bonds. Your ability to gather feedback and continuously improve event quality will also help to create experiences that resonate with everyone in the organization.

The Phantom office environment offers a unique blend of creativity and technology, grounded in transparency and collaboration. As the People Programs Manager, you will play a critical role in advocating for an engaging workplace culture. The emphasis on teamwork and innovative problem-solving means that you’ll continually have the opportunity to introduce fresh ideas, streamline processes, and work with talented individuals who share a commitment to excellence in the crypto space.

As the People Programs Manager at Phantom, you will be responsible for organizing a variety of events designed to enhance team morale and engagement. This includes planning 2 annual global offsite events, monthly team-building gatherings, and holidays celebrations, ensuring these events are inclusive and enjoyable for all employees. You'll also manage the logistics for these events, handle budgets, and negotiate with vendors to create memorable experiences that foster a strong sense of community within the team.

Highlight specific events you have managed in the past, discussing your approach to logistics, budgeting, and team collaboration. Explain how these experiences will translate to planning the global offsite events and monthly gatherings at Phantom, emphasizing your attention to detail and your ability to create engaging experiences.

Discuss your organizational skills and tools that you use to maintain efficiency in office operations. Provide examples of managing office supplies, addressing maintenance issues, or improving workspace organization, illustrating your proactive approach in ensuring a welcoming environment.

Talk about your process for managing budgets, from forecasting costs to tracking expenses. Provide an example of a successful event you executed within budget, explaining how you negotiated with vendors or sought out cost-effective solutions to achieve your goals.

Emphasize the importance of feedback and how you solicit it after events. Discuss tools such as surveys or informal check-ins and how you use that information to improve future events and ensure they meet the needs of the team.

Share a specific scenario where you encountered a challenge, detailing the situation and your approach to resolving it. Highlight any skills you used that would also be applicable at Phantom, such as problem-solving, negotiation, or communication.

Describe your approach to prioritization, which might include creating a timeline for events, using checklists, or employing digital tools for task management. Provide examples that demonstrate your ability to handle competing tasks while maintaining high-quality outcomes.

Share methods you've employed in the past to promote team engagement, such as organizing inclusive events, facilitating team-building activities, or creating recognition programs. Discuss your philosophy on engagement and how it aligns with Phantom’s mission.

Discuss your commitment to inclusivity and the steps you take to make events accessible and engaging for diverse audiences. This might include considering dietary restrictions, venue accessibility, and gathering input from team members to cater to their interests.

Mention specific tools you've successfully utilized, such as Notion, Google Workspace, or event management software. Explain how these tools have helped you stay organized and efficient in your previous roles and how you can bring that expertise to Phantom.

Share your passion for both event planning and the cryptocurrency industry. Discuss how you’re inspired by Phantom’s mission and how you believe your skills can contribute to building a strong culture, engaging team members, and enhancing the overall employee experience.