Executive Assistant to the CHRO & CISO

As the Executive Assistant to the CHRO & CISO at Acronis, your primary responsibilities will include managing complex calendars, scheduling meetings across different time zones, arranging business travel plans, and coordinating meeting logistics. You'll also handle communication and documentation with key stakeholders, lead strategic initiatives, and support collaboration with the HR and finance teams, ensuring that everything runs smoothly and efficiently.

To be considered for the Executive Assistant position at Acronis, you are expected to have at least 5 years of proven experience in an EA role, ideally in a fast-paced environment. A university degree is preferred, along with exceptional organizational skills and a high level of discretion when handling sensitive information. Familiarity with Microsoft 365 and experience in the cybersecurity industry are advantageous for this position.

For an Executive Assistant role at Acronis, key skills include superior organizational and time management abilities, strong written and verbal communication, and the ability to multi-task effectively. You should also possess problem-solving skills, attention to detail, and the capacity to work collaboratively across various departments, handling diverse challenges in a global environment.

The work environment at Acronis is dynamic and diverse, allowing the Executive Assistant to thrive while collaborating with a range of executives and teams globally. The supportive culture emphasizes mutual trust and respect, providing a unique opportunity to contribute to impactful projects in cybersecurity while developing strong professional relationships.

Yes, there is excellent potential for career growth for an Executive Assistant at Acronis. As you showcase your skills in supporting senior executives and collaborating on strategic initiatives, opportunities may arise to advance into higher-level administrative or project management roles within the organization.

When managing complex calendars, I prioritize by understanding the executive's objectives, preferences, and importance of events. I also use tools for scheduling that highlight conflicts and facilitate quick adjustments, ensuring timely communication with all parties involved to maintain smooth coordination.

Certainly! I have effectively handled travel coordination by managing all logistics, including booking flights and accommodations, and arranging transportation while producing detailed itineraries. I always focus on minimizing stress for the executives, ensuring that all arrangements are aligned with their preferences and are executed flawlessly.

When dealing with confidential information, I follow strict protocols to ensure discretion. This includes secure storage and sharing practices, maintaining clear communication with trusted personnel only, and ensuring all documents are handled with care to prevent unauthorized access.

I prefer tools like Microsoft 365 for documentation, utilizing Word for reports, Excel for tracking budgets, and PowerPoint for presentations. For communication, I lean on Teams for instant messaging and collaboration, as it integrates seamlessly with my workflow and helps maintain clarity in team interactions.

In a scenario with tight deadlines from multiple executives, I assessed the urgency and impact of each task, prioritizing based on business needs. I then communicated proactively with team members to manage expectations and allocated time efficiently, ensuring deliverables were met without compromising quality.

I support strategic initiatives by closely collaborating with different departments, keeping track of project timelines, and ensuring that the necessary resources and documentation are in place. My organizational skills help execute projects effectively and keep stakeholders informed throughout.

To prepare for an important meeting, I review agenda items, gather relevant documents, and ensure all technology is set up for a smooth session. Furthermore, I coordinate logistics like room setup and catering, and I remain available during the meeting to address any unforeseen needs or adjustments.

I approach collaboration with HR by maintaining open communication about ongoing projects that involve recruitment, onboarding, and employee engagement. This ensures that I can provide timely support and streamline processes that benefit the organization and its workforce.

The most crucial quality of an Executive Assistant is adaptability. The ability to respond effectively to changing priorities, understand the nuances of different stakeholders, and manage unexpected challenges with a positive attitude is vital for supporting executives successfully.

To ensure effective communication across teams, I prioritize clarity and transparency in my correspondence. I leverage digital communication tools and emphasize regular check-ins and updates. This, combined with active listening, helps to foster collaboration and keep everyone aligned on objectives.