Accounting and Payroll Specialist (Must Reside within the DMV area)

Porter is hiring an Accounting and Payroll Specialist!

Who You Are

We are seeking a dedicated and detail-oriented Accounting/Payroll Specialist to join our team. In this role, you will assist our CFO and Assistant Controller on a daily basis handling our payroll processes, billing, accounts payable, and bookkeeping. You will be responsible for processing and managing the payroll for our employees across multiple states, ensuring accurate and timely compensation, and maintaining compliance with federal, state, and local regulations. You will work closely with HR, Finance, and other departments to ensure smooth payroll operations. 

What You'll Do

Assist Finance Team with billing, accounts payable, payroll, and bookkeeping on a daily basis.

Must be able to handle setting up withholding and unemployment tax accounts.

Process and calculate payrolls for full-time employees and 1099 contractors across multiple states, ensuring accuracy and compliance with each state’s specific payroll tax laws, wage laws, and regulations.

Apply appropriate tax rates, deductions, and withholding to employees based on their work location(s), including state and local tax requirements.

Ensure accurate and timely submission of payroll taxes for federal, state, and local jurisdictions for both employees and contractors.

 File necessary tax documents (e.g., quarterly filings, annual tax returns) and ensure compliance with applicable payroll laws in multiple states.

 Stay updated on changing state-specific tax laws and ensure timely adjustments to payroll processes as necessary.

 Maintain up-to-date employee records, including payment history, tax withholding forms, direct deposit details, and benefit deductions.

Respond to employee inquiries regarding payroll issues, including wage discrepancies, deductions, and tax information.

 Collaborate with HR and finance teams to ensure accurate record-keeping of employee benefits, time off, and deductions.

Maintain confidential payroll information and always ensure its security.

 Assist with audits or internal reviews related to payroll data and processes.

What You'll Need

Qualifications 

Bachelor’s degree (or equivalent) in accounting, finance, or related field

1+ year experience in accounting and payroll

Small Business and/or Start up experience a plus!

Familiarity with payroll tax laws and withholding requirement in multiple states, including experience with both full time employee and 1099 contractor payroll processing.

Knowledge of federal, state, and local tax codes, and the ability to apply them accurately in payroll processing.

Proficient in QuickBooks, Microsoft Excel, and other Microsoft Office applications.

 Ability to keep all company-sensitive documents and systems secure.

 Strong organizational and time management skills, with the ability to meet deadlines.

Ability to work independently and as a part of a team in a fast-paced environment.

Non-Negotiables:

·      Reside in or near the Maryland border - Maryland, Virginia, Washington DC

·      Be willing to travel to the CFO's home in Maryland on occasion to work together

What We Offer

Annual Salary

Medical, dental, and vision benefits within 30 days of hire

Work from Home Environment: Laptop + Monitor

Professional Growth Opportunity

Paid vacation and holidays

A fun team and special culture