Procurement Analyst

Duties

This position serves as a Procurement Analyst with the Office of Inspector General, Office of the Executive Director, Administrative Operations Division.

This position is located within the U.S. Department of State (State or Department), Office of Inspector General (OIG), which has statutory oversight responsibility covering the Department, the U.S. Agency for Global Media (USAGM), and the U.S. section of the International Boundary and Water Commission (USIBWC). OIG is responsible for conducting and reporting on inspections, evaluations, investigations, audits, and special inquiries involving all overseas and domestic Department, USAGM, and USIBWC programs and operations. OIG has a staff which includes direct hires, a small contingent of Foreign Service Officers (FSOs), and contract employees in domestic and overseas locations in Germany, and Iraq. The OIG’s overseas operations include more than 260 embassies, diplomatic posts, and international broadcasting installations worldwide.

OIG is currently seeking candidates at all experience levels. At the GS14 level, candidates will demonstrate advanced acquisition knowledge and experience. The GS14 position includes supervisory duties.

The Administrative Operations (AO) Procurement Team serves as a liaison between OIG Program Offices and the Department of State Office of Acquisition Management. The AO Procurement Team serves as a focal point and support structure to facilitate OIG Program Office acquisition of goods and services. Depending on grade/experience level, duties will vary. Below is a list of potential duties:

• Supporting the Government Purchase Card program, as either a purchase card holder or program manager. Responsible for micro-purchases of equipment, supplies and services.
• Tracking and reporting on acquisitions in progress, coordinating amongst various parties to include the Budget Office and the Contracting Activity.
• Serving as a Contracting Officer’s Representative (COR) for assigned acquisitions. Activities include performing market research, developing independent government cost estimates and work statements, serving on technical evaluation panels, monitoring contractor performance, reviewing deliverables for acceptance and approving invoices. Assisting OIG Program Office CORs with aspects of the procurement process.
• Advising on acquisition procedures. Identifying opportunities for process improvement and efficiency.
• Developing resources such as Job Aids or Standard Operating Procedures. Developing and/or delivering outreach and training in the acquisition field.
• Utilizing multiple automated applications, software, and internet website resources to execute duties. Manipulating data in Microsoft Excel and other software to prepare reports and analysis.
• Coordinating with the OIG Budget Team on contract funding.
• Advising on acquisition strategy to find the most expedient and effective means to procure services.
• Advising on best practices in contract administration.

Requirements

Conditions of Employment

• Incumbent will be subject to random drug testing.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit: www.dhs.gov/E-Verify/
• Annual Confidential Financial Disclosure required within first 30 days.
• Must be able to obtain and maintain a Top Secret security clearance.
• U.S. Citizenship is required.
• Time-in-Grade requirements apply to current Federal employees.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  All required documents listed below, that are applicable to you, must be submitted with your application prior to the closing date. Note: This announcement may be extended at any time without notice, and does not indicate/imply a determination on applications has been made.

  • Resume showing relevant work/volunteer experience, education and training. Include the start and end dates (from month/year to month/year) and the number of hours per week worked/volunteered. Your resume serves as the basis for qualification determinations and must support your answers to the completed online assessment questions.

  • Transcripts -you must submit a copy of your college transcript(s) from an accredited college with your application to satisfy the educational requirement. If selected, an official/sealed college/law transcript(s) will be required to verify education prior to employment.

  • Current Federal employees if applicable, must submit their most recent step increase SF-50 and most recent signed performance appraisal. It is most helpful to also submit a SF-50 that indicates the highest grade you have ever held on a permanent basis within the civil service.

  • ICTAP/CTAP documentation, if applicable. Visit our agency’s ICTAP and CTAP sites for required documentation.

  • Veterans' Preference Documentation, if applicable. Veterans’ preference does not apply to this vacancy under Direct Hiring Authority. While there is no formal rating system for applying veterans' preference to Direct Hiring Authority the Department of State considers veterans' preference eligibility a positive factor in the hiring process. If claiming veteran's preference, you must indicate the type of veteran's preference you are claiming on your resume. Any supporting documentation received from veterans will be retained to document veteran’s status if selected.

  • To claim 5-point preference, submit a copy of your DD-214 Certificate of Release or Discharge from Active Duty.
  • To claim 10-point preference, submit all required documentation outlined on the SF-15 (Application for 10-Point Veteran Preference) to support your claim (e.g., DD-214, official statement from the Department of Veterans Affairs, etc.). If we cannot verify your 10-point preference claim, your application will be reviewed for 5-point preference.
  • To claim 10-point derived preference (i.e., spouses, widows, widowers or mothers of veterans), submit a completed SF-15 andall required documentation listed on the SF-15 to support your claim.
  • To claim 0-point Sole Survivorship preference, submit a copy of your DD-214 or another form of official documentation showing that your discharge or release from active duty occurred on or after August 29, 2008 and was based on a sole survivorship discharge.
  • For all preference claims:
  • DD-214 Member 4 copies are preferred and must show the dates of service, type of discharge, and any qualifying service campaign medals.
  • If you are currently on active duty and applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must provide a certification on letterhead from your military branch which contains your military service dates, expected date of discharge or release, and the character of service to show that your military service was performed under honorable conditions. The expected date of discharge or release must be no later than 120 days after the certification is submitted for consideration for this vacancy announcement.
  • For more veterans’ preference information, visit the USAJOBS Help Center.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  The APPLY button is deactivated on this Direct-Hiring Authority (DHA) Public Notice, application packages are being accepted directly by OIG.

  • Submit all required documentation applicable to you, as listed in the Required Documents section of this announcement, include "Announcement #2023-0024" in the subject line to: OIG1102Hiring@StateOIG.gov. Please include the lowest and highest grade levels you are interested in being considered for in your email.

  Please note: This is a Direct- Hiring Authority Public Notice that vacancies may exist, however applicant notifications will NOT be sent. If a hiring official determines you have the needed skillset for the vacancy, a member of the OIG team will contact you. Due to the large number of applications received for all vacancies, status inquiry emails will not be answered. Thank you for your interest in employment with Department of State, Office of Inspector General.

  Agency contact information

  Help Desk

  Phone

  (866) 656-6830

  Email

  mgshelp@monster.com

  Address

  U.S. Department of State
  SA-39
  Washington, District of Columbia 22209
  United States

  Next steps

  If further evaluation or interviews are required, you will be contacted.

  Application packages will be reviewed periodically as received.

  If a tentative job offer is made, the Department of State will conduct a suitability and/or security background investigation.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Direct Hiring Authority - More than one selection may be made from this announcement. **This notice remains open through September 30, 2023, first review of candidates is anticipated by April 7th, you are encouraged to apply as soon as possible. Position(s) will be filled by as soon as a successful candidate is identified at any time during the posting dates. Application status notices will not be sent for this Public Notice.