Procurement Specialist

BUSINESS SUMMARY

ABS-CBN Lingkod Kapamilya Foundation, Inc. (previously ABS-CBN Foundation, Inc.) is a committed advocate for public service in strategic sector of Philippine society. AFI aims to awaken hope in the Filipino through implementing projects via multi-sectoral partnerships in the spirit of bayanihan.

These are in child care and protection, education, environment, disaster management and community development. It is the public service arm of ABS-CBN Broadcasting Corporation, one of Asia's biggest media conglomerates. It draws on the relationship to tap into the creativity and reach of media for its various programs.

AFI serves with the highest standards of excellence, professionalism, integrity and accountability.

RESPONSIBILITIES

PRCS and PO Processing
• Ensure that all programs and support services comply with procurement processing requirements and procedures
  • Upon receipt of the Purchase Requisition and Canvass Sheet (PRCS), evaluate the specific requests for proper canvassing
  • Ensure that PRCS the approval and signature of authorized signatories of the requesting program unit
  • Prepare/process Purchase Orders (POs)
  • Schedule delivery of purchases and advise SK of delivery schedule
  
  
Canvassing and Sourcing
• Ensure that all procurement services undergo the required canvassing/bidding processes
  • Canvass items per approved purchase request
  • Comply with required procedural documentation for bidding purposes, when necessary
  • Update price changes and product developments on items relevant to SK operations for proper advice/information
  • Contact suppliers for price quotes through telephone and/or field canvassing (for items requiring physical inspection)
  • Review and evaluate the submitted quotations or proposals
  • Negotiate with vendors for price discounts, terms of payment, delivery of goods and services, and after-sales service
  
  
Payment Monitoring
• Ensure full settlement of all payments for purchases made to all suppliers in coordination with the concerned programs or units
  • Provide all the necessary documents to the requesting program/unit for the preparation of Request for Payment (RFP)
  • Coordinate with the administrative officer of the requesting program/unit
  
  
Delivery and Receiving
• Serve as liaison between vendors and the designated procurement officers of programs and units to ensure the efficient delivery of procurement services
  • Submit the accomplished PRCS to the requesting program/unit for its conformè on the specifications of goods and services
  
  
Administrative
• Maintain a systematic filing of all pertinent documents and reports related to procurement services

REQUIREMENTS

KNOWLEDGE
• Understanding of procurement management and customer service principles
• Understanding of office policies and procedures
• Knowledgeable on the program requirements for goods and services


EXPERIENCE/Educational Attainment Required
• At least two years experience in Procurement Services
• College degree in management, psychology and other related courses.
• Background in customer service preferred


SKILLS
• Close coordination with and resolution of procedural concerns of programs, Accounting and Treasury, affecting the delivery of services
• Ability to handle dissatisfied vendors and service providers
• Communication skills in providing information and clarifying matters


ATTITUDES
• Trustworthy
• Being open and flexible to the needs and contexts of the programs and units
• Resourcefulness

Preference will be given to candidates who APPLY ONLINE.