Program Assistant

• General administrative assistance for staff: Photocopying and scanning documents, ordering supplies, managing group telephone and e-mail lists; archiving of project documents; maintaining staff calendar, and completing other administrative tasks as assigned
• Coordinating staff travel: Facilitating travel arrangements for staff, consultants and workshop participants, including preparing business letters, coordination of itineraries, insurance, visas, and billing.
• Managing online travel permissions
• Managing DHS publications, including mailing and warehousing, posting to the DHS website, and managing web requests
• Processing web orders, invoices, solve invoice issues, charged wrongly by unknown shipper.
• Making meeting arrangements: Helping to coordinating internal and external meetings including venue booking, setting-up conference calls and video/audio-conferences, and arranging catering, and processing vendor payments.
• Subcontracting, billing and payment support: Processing subcontractor paperwork and purchase orders, tracking payments

• Bachelor’s Degree
• 3+ months developing and managing simple databases in Excel or other software
• 3+ months of experience with document formatting including tables and charts

• Proficiency with Microsoft Office - Word, PowerPoint, Outlook and Excel
• Facility with technology, e.g.; setting up audio/visual equipment and comfortable with technologies that facilitate virtual meetings and communication (e.g. Teams, SharePoint)
• Familiarity with billing reconciliations and processing of vendor payments
• International experience
• French and/or Spanish
• Excellent organizational skills and attention to detail
• Ability to work with a team in a fast-paced and constantly changing environment
• Experience working independently and with a geographically diverse team
• Possess strong problem solving skills and be able to respond effectively to changing priorities

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. Learn more about what we dohttps://www.icf.com/ and our commitment to inclusionhttps://www.icf.com/company/about/diversity-inclusion. $43,967.00 - $74,744.00 Rockville, MD (MD18)