Project/Program Lead

Directs cross-functional teams in day-to-day operational and tactical aspects for small projects. Plans, organizes, and oversees project delivery of small projects to meet project objectives and business specifications within budgetary requirements. Also provides support for medium to large-scale projects and process improvement initiatives. Administers and maintains various databases and/or systems for the business area/unit. Develops and maintains business area plans, processes, and reporting for the business area/unit.

Tasks and Responsibilities

• Collaborates with sponsor and stakeholders to define project scope, requirements, and budget for prioritized small projects.
• Develops project plans that mitigate risk and decomposes requirements into actionable tasks that are measurable from a schedule and budgetary perspective.
• Ensures project documents are current and complete as well as appropriately managed and stored.
• Communicates relevant project information and status to sponsors, stakeholders, and project team members.
• Manages project scope, schedule, and budget for assigned small projects identifying any potential issues that require contingency plans to mitigate concerns and ensure project success.
• Applies the company’s project management and software development lifecycles methodology and maintains project standards.
• Verifies final project deliverable acceptance, closes financial accounts, releases project resources, completes and archives final project records, and recognizes and celebrates outstanding project work.
• Coordinates and attends meetings. Writes and distributes meeting minutes and monitors project schedules.
• Develops and maintains Gantt charts, reports, charters, organization charts, project schedules, spreadsheets, presentations, stats and trends, and management reports.
• Develops and documents internal procedures and processes.
• Maintains training resources, rooms, and ensures equipment is working properly.
• Maintains and administers databases, learning management systems, document management systems (DMS), and generates recurring reporting.
• Develops and manages the purchase requisition process for the applicable business area/unit.
• Completes personnel requisitions, position change notices, and employee action notices.
• May perform employee timesheet entry and adjustments for the applicable business area/unit.
• Maintains confidential employee records and training documents.
• Ability to effectively use and assist Project Managers when necessary, using Clarity or other Project Management software.
• Assist in managing the contractor’s with project hours, pay, budgets, etc.
• Performs other duties as assigned.

Knowledge, Skills & Abilities

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Communications, or other related degree field
• Strong interpersonal skills, including the ability to influence, work collaboratively with others, and proactively cultivate relationships with a diverse range of internal and external partners
• Ability to handle competing priorities, balance multiple objectives, and coordinate projects with diverse stakeholders
• Must be a motivated self-starter with the ability to work with minimal supervision
• Strong planning, organizational, and execution skills with unwavering attention to detail
• Experience managing contracts and expenditures of funds related to dynamic programs
• Must have strong business writing, presentation, and oral and written communication skills
• Must have strong interpersonal relations and critical thinking skills
• Strong Microsoft Office Suite skills