Job details

Property Administrator

Our Story:

About You:
You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too: Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Overview:

The Property Administrator assists the property manager with administrative duties, such as scheduling appointments, providing information to callers, and relieving property manager of clerical, administrative and business details. Administers the accounting functions of the building(s) managed.

Responsibilities:

Monitor incoming and outgoing calls. Respond to caller’s question(s) or route call to appropriate person.
Schedules appointments for supervisor and other staff.
Greets visitors and route to appropriate person.
Arranges travel schedule.
Processes accounts payable and receivable, work orders, and delinquency reports.
Assists in the preparation of tenant escalations and common area maintenance.
Analyze financial statements for accuracy and variances.
Assists in the collection of rents of the building(s) managed.
Facilitates processing of personnel paperwork, timecards, accounts receivable and payable.
Acts as tenant liaison and handles requests for service from tenants.
Assists in administration of tenant leases, including rent roll updates, maintenance of insurance certificates and CPI information, including preparation of lease abstract activity.
Receives incoming mail and route to appropriate person. Attach associated file to incoming mail addressed to manager.

Qualifications:

Associate’s degree (A.A.) from two-year college or university.
One to two year’s related experience and/or training; or, equivalent combination of education and experience.
Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Read, analyze, and interpret general technical procedures or governmental regulations.
Write reports and business correspondence.
Effectively present information and respond to questions from groups of managers and clients.
Solve practical problems.
Strong interpersonal skills.

Our Equal Opportunity Commitment:

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!

Avison Young Glassdoor Company Review

3.6