R22251 Temp Executive Assistant

R22251 Temp Executive Assistant

Pay Range: 32 - 40

We are looking for a Temporary Executive Assistant – Compliance to support the Senior Vice President & Chief Compliance Officer and her team of approximately 20 compliance professionals. The Executive Assistant will also interact frequently with the approximately 20 members of the Pharmaceutical Legal Operations team (who have their own Administrative Coordinator). This is a fantastic opportunity to provide crucial day-to-day support of a multi-functional team in a fast-paced and collaborative work environment.

This role can be part-time (25 hours/week) or full-time

A typical day might include:

• Proactively manages calendars using thorough understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur.
• Manages calls, business travel, expenses, interview schedules and any other activities of the SVP.
• Professionally handles and manages highly-confidential work for the department and its leader.
• Manages and drives communications pertaining to meetings, calls, documents, travel, etc.
• Handles critical and sensitive projects and meetings daily, smoothly and efficiently, receiving little direction.
• Takes the lead on the preparation and assimilation for new leaders within the department(s), including coordination with IT, Facilities, and Procurement.
• Handles all logistics for any onsite or offsite meetings for the SVP and the department
• May order supplies & catering for key meetings then procure approvals & payments as needed.

This role might be for you if you:

• Display advanced knowledge of company policies, procedures and resources and acts as a point person for leader(s)/department(s) taking the lead to raise potential continuous improvement efforts to current processes. Connects with the proper departments to share findings and may work with teams on obtaining new solutions. Actively manages department contact lists/org charts. Proactively manages and updates content on department SharePoint sites and/or RON pages.
• AA degree or BA/BS preferred
• 10 plus years, with at least 5 of those 10 years working for executive management, preferably within the biotech, or pharmaceutical industry. Legal or compliance experience a plus.
• Advanced knowledge and proficiency in MS Office, SharePoint, Concur and Teams teleconference systems with the ability to assist with more advanced troubleshooting.
• Works comfortably with all levels in the organization including senior managers. Understands how senior leaders think and what they expect. Anticipates their needs.
• Superior attention to detail required, along with a proven ability to develop and maintain relationships with varied levels of internal and external partners and a focused ability to multi-manage in fast paced settings. Exceptional prioritization, optimization, communication and organizational skills are necessary.
• Highly collaborative within the department as well as being sought out by peers cross-functionally. Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality. Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.
• Highly independent and shows advanced judgment and problem-solving skills. Comfortable leading projects. Ability to coordinate team members cross-functionally.

This is a 6-month assignment.

• This is a contract position at Regeneron with Magnit Global being the Employer.
• To do our best work we need different viewpoints. Therefore, we celebrate diversity and embrace inclusion. As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all.