Receptionist (Part-Time)

The Receptionist is responsible for front desk operations, which include greeting and assisting visitors, clients, vendors and employees in person and by phone. This is a part-time position which requires the candidate to work 3 days per week at the Firm's Princeton office.

ESSENTIAL FUNCTIONS:

• Answers telephones and directs the caller to the appropriate contact.
• Assists the Office Administrator in performing a variety of clerical and support functions.
• Greets and assists visitors in a friendly and effective manner.
• Takes and retrieves messages for various personnel.
• Provides callers with information such as Firm address, directions to the office, Firm fax numbers, website and other related information.
• Receives, sorts and forwards incoming mail.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists with other related clerical duties such as photocopying, faxing, filing and collating.

ADDITIONAL FUNCTIONS:

• Provides support to the Office Administrator and other staff, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

• Minimum of two years’ related experience at a law firm or other client services industry.
• Excellent organizational skills and close attention to detail.
• High level of proficiency using a variety of office equipment, including personal computer, copier and facsimile machine.
• Proven ability to work in a fast paced, high pressure environment. Demonstrates initiative and ability to work independently.
• Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.
• Excellent verbal and written communication skills. High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Ability to utilize Microsoft Office Suite 2010 (Word, Excel, Outlook), database and presentation software and ability to navigate government and other related websites.
• Keyboarding skills of 60 wpm or higher required.
• Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, and decision-making skills.
• Ability to gather and summarize data for reports, finds solutions to various administrative problems, and prioritizes work.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer - vets, disability