Receptionist/Office Assistant - job 3 of 3

Applied Research Associates (ARA), Inc. is seeking a Receptionist/Office Assistant to perform a variety of activities to support clerical and administrative functions for the Engineering Science Division in Panama City, FL.

Essential functions:

• Answer the main phone line, transfer calls to staff, and provide assistance when needed.
• Greet and assist visitors and ensure they sign in as appropriate.
• Maintain Microsoft Outlook schedules for the conference rooms, arrange meetings/events, and maintain common areas.
• Assist office staff with shipments, create shipping labels for outgoing packages and arrange for pickup.
• Receive incoming mail and packages and distribute to staff.
• Assist Accounts Payable with coding purchase orders as received through the tracking system.
• Use copy machine to scan documents to email for various related tasks.
• Maintain inventory of office and cleaning supplies, and reorder supplies as needed.

Experience and skills required:

• Proficient skills with Microsoft Outlook, Excel, Word, and PowerPoint.
• Experience working in SharePoint is helpful.
• High School diploma or equivalent.
• 2 to 4 years of related clerical and office experience.

COMPANY INFORMATION

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 1200 professionals. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please visit our website at www.ara.com.

Please apply at www.careers.ara.com for the Receptionist/Office Assistant position in Panama City, FL location.

Experience

• 2 - 4 years: Proficient MS Office Excel, Outlook, Power Point, Word
• 2 - 4 years: Related clerical and office experience

Education

• High School or better

Behaviors

• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Team Player: Works well as a member of a group
• Enthusiastic: Shows intense and eager enjoyment and interest

Motivations

• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Self-Starter: Inspired to perform without outside help

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)