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This position will report to the Technology Contracts and Records Manager and will be responsible for public record standards support to general government departments, divisions, and agencies. The work involves extensive interaction with departmental record coordinators and management at all levels in various City departments, in support of compliance with Florida’s public record laws.
Other Requirements: Upon hiring, the candidate will have 90 days to complete training and demonstrate basic proficiency in the use of vendor records management portal. Training materials will be provided.
Licensing/Certification/Registration: A valid driver’s license is required prior to appointment and must be maintained during employment in this class. Must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville Certification as a Public Driver.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.coj.net. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.
The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account.
Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
Records Compliance Analyst - Information Technologies
Job Description
Are you looking for a position with a work/life balance? Do you want to earn four weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered yes to any of these questions, you need to complete your application now. Work for the city you love!!!
The Finance and Administration Department is actively seeking a Records Compliance Analyst - Information Technologies.
Did you know as a City of Jacksonville employee, you would also have 12 paid holidays and a personal leave day as well? In addition, to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after 10 years of public service and on-time payments.
The Finance and Administration Department is actively seeking a Records Compliance Analyst - Information Technologies.
Did you know as a City of Jacksonville employee, you would also have 12 paid holidays and a personal leave day as well? In addition, to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after 10 years of public service and on-time payments.
This position will report to the Technology Contracts and Records Manager and will be responsible for public record standards support to general government departments, divisions, and agencies. The work involves extensive interaction with departmental record coordinators and management at all levels in various City departments, in support of compliance with Florida’s public record laws.
Examples of Work
- Assists in communicating records retention requirements and standard operating procedures to department coordinators, according to State of Florida guidelines.
- Conducts monthly in-person or virtual training sessions for records coordinators on Public Records retention and disposition, including use of vendor portal to ensure compliance with State requirements.
- Assists in coordinating the Records Management Program and applying records retention policies and procedures.
- Assists Technology Contract and Records Manager with responding to department coordinator requests relating to offsite records transfer, retrieval, and storage.
- Works with Technology Contract and Records Manager to identify and properly maintain records which should be designated as historical.
- Works with Technology Contract and Records Manager and ITD Managers to develop policies relating to, and monitor compliance with, electronic record retention.
- Provides guidance to department coordinators to ensure compliance in large-scale document destruction projects.
- Conducts quarterly audits of City records stored offsite and works with department record coordinators to ensure all required identifying characteristics and record type is captured and maintained.
- Communicates effectively both verbally and in writing using proper business English.
- Works independently as well as in a large team environment.
- Organizes and maintains multiple tasks and processes with shifting priorities and time constraints.
- Utilizes Microsoft Office extensively, including Word, Excel, Outlook, and Adobe Pro.
- Demonstrates proficiency in the City of Jacksonville’s competencies.
- Performs related work as required.
Open Requirements/Supplemental Information
Position Requirements: Six years of education and/or professional experience in public records administration or records compliance. Prior experience working in federal, state, or local government or in regulatory compliance is strongly preferred. A Bachelors’ Degree from an accredited institution is strongly preferred, with a concentration in History, English, Government or Business.
Other Requirements: Upon hiring, the candidate will have 90 days to complete training and demonstrate basic proficiency in the use of vendor records management portal. Training materials will be provided.
Licensing/Certification/Registration: A valid driver’s license is required prior to appointment and must be maintained during employment in this class. Must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville Certification as a Public Driver.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.coj.net. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.
The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account.
Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
City of Jacksonville Glassdoor Company Review
Lenny Curry
3.4
City of Jacksonville DE&I Review
No rating
CEO of City of Jacksonville
Approve of CEO
To provide the leadership, vision and oversight to ensure the responsible stewardship of Jacksonville's resources for the effective, efficient, and economical delivery of municipal services for today and for the future.
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June 10, 2023
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