Administrative Assistant II - External Relations

Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals:  

• Advance Airport Development
• Transform the Customer Experience
• Optimize Ongoing Business
• Cultivate our Culture

Here, you’ll find a workplace culture that thrives on diversity and is anchored in our collective mindsets: collaboration, empathy, inclusivity, thoughtful decision-making, active listening, and always believing the best in people. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world.

Why You'll Love Working at SAN:

• Location:  The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, provides stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline.
• Hybrid Work Schedule: We offer a flexible telecommuting schedule, with the opportunity to work remotely.
• Salary: The hiring salary for the Administrative Assistant II is starting at $57,800 annually. The full pay range for the Administrative Assistant II is $49,402 to $79,042 annually.
• Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), annual employer funded Lifestyle Spending Account which you can use to invest in your personal development and growth activities, parental and childcare benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan, 457 defined contribution plan, and more!
• Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails.
• Application Deadline: January 10, 2025, applications will be reviewed after this date.

About the Job:

The External Relations Department is looking for a highly organized individual with demonstrated administrative support and customer service skills in an Administrative Assistant II role. The ideal candidate will possess a proactive mindset and will provide a range of high-level administrative support to the External Relations team. They will serve as the main point of contact for the department while ensuring seamless operations.

What You’ll Do:

• Schedule and organize meetings with internal and external stakeholders; proofread agreements and amendments for completeness and route for signature; compose, format, and review presentations, correspondence, and other documents as requested; serve as a back-up for the front desk receptionist to greet visitors and answer phone calls regarding the San Diego International Airport.
• Review invoices for accuracy and process check requests for payment. Handle monthly accounting accruals for the department and serve as the Purchasing Card (P-Card) holder for non-routine business purchases.
• Assists with scheduling travel and processing travel reimbursement requests; prepares and routes agendas, materials, and packets for Board and Committee presentations.
• Responds to requests for information from the public and internal departments and routes to the appropriate staff. Reviews and routes incoming correspondence.
• Serves as the department’s records coordinator; ensures electronic documents are filed appropriately per the Authority’s records retention policy; may assist with compiling information for public records requests of the department.
• Coordinates work orders for repairs, upgrades, and modifications to Authority facilities or equipment with other departments or vendors; maintains payment records for contracted services; maintains inventory and orders office supplies.
• Ensures the timely delivery of reports to Board members and an Executive Leadership Team.

The Skills We Are Looking For:

• Judgement & Decision Making: Ability to exercise discretion and good judgement when dealing with highly sensitive, confidential, and complex situations; when conducting transactions with other departments, vendors, and the public. Solving non-routine problems based on experience-based knowledge. 
• Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet the department’s needs and manage personal workflow.
• Customer Service: Provides assistance and support to the Department Senior Director, departmental staff, and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor. Experience communicating with boards of directors and executives is an asset.
• Communication: Proficiently exchange information through various avenues including verbal, digital, and written; facilitation and persuasion with both internal and external stakeholders.
• Relationship & Interpersonal Skills – Cultivates interpersonal rapport and trust, both up and down, by exhibiting consistency and reliability.
• Leveraging Technology - Effectively uses and generates information electronically and integrates technology solutions and systems.

The Experience You Need to Have**:

· Graduation from high school or G.E.D. equivalent.

· Four years of increasingly responsible office administrative or secretarial experience.

· Or an equivalent combination of training and experience.

Preferred Education, Certification, and Licenses:

· Bachelor's degree in Business Administration or a closely related field.

**Lacking some of the skills or experiences we've listed? No worries! Here at the San Diego International Airport, we're on a mission to cultivate a workforce as dynamic and diverse as the community we serve. While certain roles may require specific qualifications, we understand that talent comes in many forms. Some of our positions may not require specific degrees, and we're always open to individuals who bring a willingness to learn and a commitment to excellence. If you think this could be you, we encourage you to apply, and even if this position isn't the right role for you, we will add you to our database to consider for other opportunities in the future that align with your unique knowledge and skills. There's a chance we have the perfect spot for you to land!

EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. If you need any form of accommodation during the recruitment process, please inform the Talent Acquisition Partner (Recruiter).

Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.