Scheduling Clerk

The law firm of Marshall Dennehey seeks a full time Scheduling Clerk with 1+ years of experience for its New York City office.

RESPONSIBILITIES:

• Maintain positive contact with clients, attorneys, and staff and observes confidentiality of client and Firm matters. Scheduling appointments and monitoring attorneys calendars in MS Outlook.
• Record and enter motions, orders, depositions and court dates in MS Outlook.
• Engagement with opposing parties and court personnel.
• Able to work independently in a fast-paced environment while meeting deadlines.
• Exceptional telephone etiquette.
• Strong working knowledge of E-Courts, Microsoft Outlook, New York Unified Court System for Court Calendaring purposes.
• Communicating with covering attorneys.
• Monitoring cases for Court appearances including conferences, motion return dates, etc.
• Coordinating contact daily with attorneys and staff for calendar related issues.
• Follow for changes in local Court rules and individual judge rules.
• Able to perform under pressure.
• Calendar Clerk experience.
• Familiar with legal terminology and documents including, but not limited to: bill of particulars, discovery motions and responses to discovery demands.
• Must be able to support a team of attorneys for various legal arenas such as Casualty, Professional Liability, Workers’ Comp, Labor Law, etc.
• Have extraordinary interpersonal and organizational skills.
• Be able to efficiently multitask and prioritize work and complete in a timely manner.
• Have knowledge of electronic filing requirements in State and Federal Courts.
• NJM Uploads (for NJ offices).
• Hearing letters for WC.
• MRM Gatekeeper.
• Confirm Attorney Calendars.
• Perform other related duties as assigned.
• Required to maintain an acceptable and appropriate attendance record.
• Regular in office attendance.

REQUIRED SKILLS:

• Must have complete understanding of State and/or Federal court rules and procedures.
• Ability to efficiently manage multiple priorities.
• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Must have positive attitude and demeanor.
• Excellent phone etiquette a must.
• Must be able to utilize telephone system on relief coverage basis.
• Excellent organizational skills and attention to detail.
• Spelling must be accurate in order to file documents properly.
• Ability to assemble files and to file documentation in chronological order utilizing alphabetical and numerical filing guidelines.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to function well in a high-paced and at times stressful environment.
• Able to work on a team.
• Proficient with Microsoft Office Suite and Microsoft Outlook.

EDUCATION AND EXPERIENCE:

• High school diploma or its equivalent.

Salary range: $45,500 - $50,000

The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the Firm. Marshall Dennehey is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.

Firm offers a sound future, competitive salary, and an excellent benefits package.

Qualified candidates should submit cover letter and resume to HRRecruiter@MDWCG.com for consideration.