Job details

Secretary to the Archbishop

The Archdiocese of Chicago (AoC) is the third largest diocese in the United States and serves more than 2.2 million Catholics. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region’s largest nonprofit social service agency. The Archdiocese’s elementary and secondary schools comprise one of the largest U.S. private school systems.

Basic Functions

Opens mail, types letters, answers phones, files correspondence, receives guests to the Cardinal’s Office.

Duties and Responsibilities

1. Assists with the opening and distribution of mail to proper party; assists with sorting of Archbishop’s mail for his review; sends thank-you cards for gifts; assists with acknowledgement of anniversaries, awards, and other special occasions.

2. Answers telephone calls, screens and directs callers to proper person; assists visitors.

3. Translates materials for the Archbishop as directed.

4. Schedules and coordinates meetings for the Charity Accounts Committee; collects all donation requests and creates a spread sheet to provide information to committee members; keeps rack of all donations made by the committee; sends out all donations.

5. Helps to coordinate meetings and prepare events with representatives of “Lay Ecclesial Movements of the Archdiocese.” Maintains Lay Ecclesial Movements database.

6. Delivers mail to the Archbishop’s Residence when asked.

7. Performs other duties as assigned by supervisor or the Archbishop.

Requirements and Preferences

Education required: High school graduate, GED or equivalent

Education preferred: Some college and/or formal secretarial training

Experience required: Minimum of three years of related office experience or Equivalent combination of formal education and related work experience

Experience preferred: Five years direct secretarial experience; knowledge of and/or experience with Catholic Church a plus

Skills required: Basic knowledge of Microsoft Word and Outlook; filing and other general office skills. Must be able to handle confidential material in a discreet manner. Must be a “team player” who interacts well with others.

Skills preferred: Knowledge of dictation/transcription equipment. Spanish, Polish, French or Italian language skills a plus.

Other required: Availability to drive personal vehicle to the residence to deliver or pick up mail; understanding for the need of utmost confidentiality.

The Archdiocese of Chicago is in the midst of exciting changes as we renew our local Church. With a variety of opportunities to contribute your professional talents and experience, we invite you to consider any of our current openings at archchicago.org/careers. We offer competitive salary and benefit packages, as well as opportunities for professional and personal growth and developments.

Job Type: Full-time

Benefits: