Senior Executive Administrative Specialist II

Job Description:
Pacific Life is investing in bright, agile, and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience. We’re actively seeking a talented Senior Executive Administrative Specialist to join our Finance, Risk & Actuarial department within the Consumer Markets Division. This role can be hybrid with at least three days a week regularly on-site in Newport Beach, CA.

As a Senior Executive Administrative Specialist, you’ll play a key role in providing a broad range of administrative and technical support assisting multiple senior leaders and their teams.

How you will make an impact:
Anticipate the needs of the assigned senior leadership team and act accordingly to help ensure leaders are prepared (both in time and materials) in response to demanding schedules and business needs
Understand general job responsibilities of supported senior leaders as well as general functions of supported teams to aid in appropriate decision making
Proactively manage assigned calendars including promptly responding to fluid schedules
Make recommendations for and manage aspects of travel planning that account for full impact of trip (door to door planning)
Support full team meeting preparation and execution, including room planning, technical logistics and agenda solicitation, finalization, and communication
Help plan and coordinate events, such as meetings, conferences, and team events
Create expense reports and submit them for reimbursement, following the company's policies and procedures
For assigned projects, work with leaders to prepare budgets, monitor costs, process invoices, and raise awareness when project costs are approaching total budgeted amounts
For assigned projects, schedule and coordinate project meetings
Work with limited guidance to anticipate executive and team needs, and suggest appropriate options and solutions
Develop and maintain strong engagement with team members to ensure clear and constant lines of communication
Advanced proficiency in Word and PowerPoint programs to support polished presentations
Flexible scheduling that supports in-person work as needed
Back up other Executive Administrative Specialists as needed for coverage and special projects
Complete miscellaneous tasks and projects, as assigned

The experience you will bring:
4+ years administrative experience supporting senior level executives or demonstrated relevant experience
Approachable, professional, and self-motivated individual with a positive and can-do team player attitude
Ability to make decisions regarding planning, organizing and scheduling work with limited direction
Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time sensitive projects and adapt to changes quickly
Excellent creative problem solving and administrative skills to handle a wide variety of complex situations, including resolving administrative conflicts as needed
Extremely detailed-oriented and use of sound judgment
Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills

What will make you stand out:
Proactive initiative and exceptional problem-solving skills
Ability to take initial direction and run with it, completing work with a limited degree of supervision
Being responsive and attentive to team and client needs
Customer service-oriented mindset with a positive and professional demeanor
Embracing operational effectiveness and best practices (identifying and streamlining, halting, or automating processes) for both admins and supported personnel

Base Pay Range:
The base pay range noted provides a basis to determine the appropriate offer dependent upon several factors including but not limited to geographic location, experience, skills, education and pay equity. Also, most employees are eligible for additional incentive pay.
$33.70 - $42.12 - $54.76

Your Benefits Start Day 1

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents

Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off

Paid Parental Leave as well as an Adoption Assistance Program

Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:
Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.