Job details

Senior Payroll Specialist

Job Description

Job Summary: The Senior Payroll Specialist is responsible for processing weekly payroll for all Wawa associates. Maintains time entry for Administrative, Union, and Store Operations associates, as well as ensures that the interfaces from the various time entry systems are fully functioning and all controls are in place to provide a successful payroll. Operates in a high volume call area and interacts frequently with associates and external vendors to resolve discrepancies and answer questions regarding payroll matters

Principal Duties:

Ensure that payroll information has been submitted from the Store Operations, Administrative and Union areas of Wawa. Ensure that the necessary system interfaces have been properly loaded and contain accurate payments. Review various validation reports that are generated during the payroll processing cycle. Research and authorize adjustments to ensure that all Wawa associates are paid correctly.

Complete various tax forms and make payment to local taxing authorities, according to the law. Reconcile school district taxes and local income taxes against the payroll system and general ledger. Coordinate the system setup of local taxes and occupational privilege taxes for all Wawa stores, and communicate with government tax agencies.

Assist in the reconciliation, creation, and distribution of W-2 forms. Coordinate the filing of W-2 forms with federal, state and local governments.

Process bonus calculations for bonus eligible associates in Store Operations. Reconcile payroll to the general ledger and work with the Compensation Department to ensure that special compensation agreements are accurately processed.

Document, record and communicate all wage attachments, according to court order specifications. Ensure all deductions comply with federal and state law. Ensure deductions are setup properly within HRIS and payments are made to the correct tax authority. Reconcile wage attachment liability account and ensure proper payments have been made.

Administer new programs for Store Operations and the Unions relating to payroll special payments and special deductions.

Maintain escheatment account. Ensure Wawa complies with each state’s law regarding the documenting and payment of all unpaid payroll and account payable checks. Make payments to various states as per their guidelines.

Research and respond to Wawa associates of all levels regarding payroll matters. Respond within a twenty-four hour timeframe.

Provide training and serve as a mentor for new departmental associates. Complete the Payroll Supervisor’s functions in his/her absence.

Perform special projects or other functions as assigned by the Payroll Supervisor or Payroll Manager.

Essential Functions:

Ability to work well individually as well as in a team environment
Good communication skills
Excellent customer service skills and ability to communicate with associates at all levels
Ability to work with little or no supervision
Detail oriented and good organizational skills
Ability to handle confidential information

Basic Qualifications:

Associate’s degree in accounting, business or finance preferred
3 years of experience in a high volume payroll or accounting environment
3 years of experience with Workday Payroll and ADP taxes and garnishments preferred
Experience with Microsoft Office programs, especially Excel and Word

Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our Associate Service Center at

asc@wawa.com

or 1-800-444-9292.

Wawa, Inc. is an equal opportunity employer. Wawa maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.

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