Service Specialist

Posted on June 7, 2023

Dentons US LLP is currently recruiting for an Service Specialist for our Meatpacking office in New York City. This position provides support by implementing administrative systems, procedures, and policies, and monitoring operational and administrative projects. The Service Specialist will work with other Business Service Professionals by providing support to attorneys in a teaming environment.

Responsibilities

• Input attorney billable time into system, prepares and submits reimbursable expenses; prepares invoices, and tracks payments.
• Provide phone coverage, make copies, assist with visitors and guests, track key fobs for office.
• Inventory and stock office and pantry supplies.
• Liaison with Copy Center, Records Department, etc., for resources.
• Liaison with building personnel, vendors, and outside messenger resources as needed.
• Assist with closings preparation, making binders, CDs, etc., as requested.
• Maintain attorneys' contact lists in Outlook and Interaction.
• Provide historical reference by developing and utilizing filing and retrieval systems.
• Know the importance of keeping client/attorney information confidential.
• Maintain office supplies by checking stocks; placing orders and expediting if necessary.
• Ensure equipment is operating properly, call for repairs when needed.
• Support team by providing information, answering questions and requests.
• Complete operational requirements by managing administrative projects; expediting work results.
• Maintain professional and technical knowledge by attending educational workshops and advancing technical skills.
• Contribute to team effort by accomplishing other related results and miscellaneous projects as needed.

Experience and qualifications

• Bachelor's degree or equivalent work expenence.
• Working knowledge of Microsoft Office.
• Ability to work in a team environment.
• Ability to interact with all levels of Firm staff.
• Excellent organizational skills and detail oriented.

Salary range:

New York Only: $50,000 - $55,000

Dentons offers a competitive salary and benefits package.

Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.