Project Manager

As a Project Manager at Situation Group, your responsibilities include managing print and digital production projects from start to finish. This involves collaborating with creative teams, generating cost estimates, creating production schedules, and coordinating with external partners. The goal is to ensure high-quality projects are delivered on time and within budget.

To qualify for the Project Manager role at Situation Group, candidates should have at least 4 years of project management experience, ideally in print and digital production. Familiarity with project management software and the Adobe Creative Suite is essential, along with strong budgeting and communication skills.

The work environment for a Project Manager at Situation Group is dynamic and collaborative. Located in midtown Manhattan, the office operates on a hybrid schedule, allowing for in-person teamwork three days a week. This setting promotes creativity and offers numerous opportunities to engage with talented professionals.

A Project Manager at Situation Group will handle a variety of projects, including print ads, digital campaigns, social media content, and direct mail initiatives. Each project requires a thorough understanding of production processes and creative collaboration to ensure successful execution.

Essential skills for a Project Manager at Situation Group include excellent organization, time management, and attention to detail. Additionally, strong communication, negotiation, and budgeting skills are crucial for managing multiple projects effectively in a fast-paced environment.

The Project Manager role is vital to Situation Group's success by ensuring that all creative projects are executed flawlessly and delivered on time. By managing budgets and coordinating with both internal and external teams, the Project Manager helps maintain high standards of quality that directly benefit the company and its clients.

Working as a Project Manager at Situation Group comes with a competitive salary, health care benefits, a generous paid time off package, and wellness resources. Additionally, employees enjoy perks like access to NYC's arts and entertainment scene, fostering both personal and professional fulfillment.

To effectively manage a project from start to finish, I start by defining the project scope and developing a detailed project plan with key milestones. I then assemble my team, assign responsibilities, and establish regular communication checkpoints. Throughout the process, I prioritize tasks, monitor progress, and adjust timelines or resources as needed, ensuring we stay within budget and meet deadlines.

Handling tight deadlines requires proactive planning and transparency. I assess deliverables, prioritize tasks, and communicate clearly with my team about expectations. If necessary, I negotiate timelines with clients and seek additional support to meet crucial deadlines without compromising quality.

I have experience using various project management software like Asana and G Suite. I utilize these tools to create task lists, assign responsibilities, track progress, and facilitate communication within the team. This approach helps to keep everyone informed and aligned throughout the project lifecycle.

In a challenging project where we faced unexpected changes in client requirements, I took immediate action by organizing a meeting to address concerns and gather feedback. I then reassessed the project scope, reallocated resources, and developed a revised timeline, keeping all stakeholders informed. This collaborative approach fostered a solution-oriented environment and ultimately led to a successful project delivery.

To ensure effective communication among team members, I implement regular check-ins—whether through meetings or project management tools. I also encourage open dialogues for feedback and foster an inclusive environment where everyone feels comfortable sharing ideas and concerns.

Keeping projects on budget starts with detailed cost estimation and consistent tracking throughout the project. I regularly compare actual expenses against the budget and communicate any potential overages promptly. If necessary, I consult with stakeholders to identify areas for cost-saving adjustments.

When managing multiple projects, I prioritize tasks based on deadlines, resource availability, and overall project goals. I often create a visual timeline to help clarify deadlines and dependencies, allowing me to allocate resources and attention where they are needed most.

Closing a project successfully involves a few key steps: I ensure all deliverables are completed and approved, conduct a final budget review, and collect feedback from stakeholders. I also schedule a debrief with my team to discuss lessons learned, which can inform future projects.

Adapting to changes in project scope or direction requires flexibility and a structured approach. I quickly assess the impact of changes on timelines and resources, update the project plan accordingly, and communicate with the team and stakeholders to realign our goals and expectations.

To motivate team members during challenging projects, I focus on fostering a positive and supportive environment. I recognize and celebrate small victories, encourage open communication, and remind the team of the overarching goals and impact of our work. This helps maintain morale and collective effort towards achieving success.