Executive Assistant (Remote US Only)

As an Executive Assistant at Solace, you play a vital role in supporting our Co-Founders and ensuring the smooth execution of various initiatives. You will manage communications, prioritize tasks, and liaise with cross-functional partners. Your ability to take ownership of tasks and maintain visibility over projects allows the team to operate efficiently and effectively.

To excel as an Executive Assistant at Solace, we’re looking for candidates with at least three years of relevant experience. You should possess excellent communication skills, a proactive approach to problem-solving, and a penchant for managing multiple priorities with ease. Experience in a startup environment is a plus!

Yes! The Executive Assistant position at Solace is fully remote, allowing you the flexibility to work from anywhere within the United States. We believe that great talent can thrive in any environment, and we embrace a distributed team model.

The Executive Assistant at Solace is essential for streamlining operations and enhancing productivity for our Co-Founders. By ensuring that tasks are executed efficiently and that communication flows smoothly, you directly contribute to our mission of empowering patients in understanding their healthcare journey.

At Solace, the culture is one of collaboration, innovation, and autonomy. As an Executive Assistant, you will find a supportive environment that encourages creativity and initiative. Our team values feedback and continuous improvement, making it a fantastic place for professional growth.

As an Executive Assistant at Solace, you’ll handle a diverse range of tasks, from managing schedules and project documentation to preparing reports and liaising with various teams. The position requires a versatile approach as you help keep our operations running smoothly and effectively.

Solace stands out in the healthcare market by bridging the gap in health literacy. Our platform connects patients with experienced health advocates, simplifying complex healthcare decisions. As we grow, your role as an Executive Assistant will be crucial in driving this change forward.

When answering this question, focus on your organizational skills, time management techniques, and how you assess urgency versus importance. Consider discussing specific tools or methods you use to keep track of deadlines and tasks.

This question allows you to showcase your problem-solving skills. Share an example where you had to tackle a significant challenge, the steps you took to address it, and the outcome. Highlight your ability to strategize and adapt to ensure success.

When discussing this, convey your communication style and the importance of clarity in messaging. Emphasize your capability to tailor communication based on the audience and how you ensure everyone stays informed and aligned.

List the specific tools you've used, such as Google Calendar, Microsoft Outlook, or project management software. Indicate your proficiency in each and mention how these tools have helped you stay organized and efficient in previous roles.

Provide a specific scenario where you effectively managed multiple priorities. Discuss how you assessed which tasks required immediate attention and how you communicated with stakeholders to set expectations.

Highlight your understanding of the importance of confidentiality in sensitive information. Discuss strategies you implement to ensure data protection and how you communicate with colleagues to maintain trust.

Explain the types of project documentation you have managed in the past, such as meeting notes, action items, and status reports. Stress your attention to detail and organizational skills that ensure thorough and accurate records.

This is your opportunity to show your enthusiasm for Solace's mission. Discuss how your skills align with the company's goals, and highlight your desire to contribute to meaningful change in the healthcare landscape.

Share your approach to accepting and implementing feedback. Illustrate a situation where constructive criticism helped you improve your performance, emphasizing your openness to growth and learning.

Discuss your experiences working remotely, demonstrating your self-motivation, discipline, and communication skills. Provide examples of how you effectively collaborate in a remote setting, ensuring productivity and team cohesion.