Job details

Sr. Accounts Payable Specialist

Job Posting:

Purpose of the Position:

Reporting to the Accounts Payable Manager, this position supports the Accounts Payable function with day-to-day invoice processing, vendor/invoice research and maintenance, and month-end close.

UMA is a nonprofit healthcare educational institution with a national presence. Headquartered in Tampa, Florida and founded in 1994, UMA offers content-rich, interactive online programs as well as hands-on training at our Clearwater, Florida campus.

Anticipated starting salary of $60,000; pay rate negotiable based on experience and qualifications.
Medical (including prescription), Dental, Vision (UMA subsidized)
FSA/HSA (Depending on Medical Plan chosen)
$50,000 Life Insurance (UMA paid)
Additional Voluntary Life Insurance (Team Member paid)
Employee Assistance Program – EAP (UMA paid)
Long Term Disability (UMA paid)
Short Term Disability (Team Member paid)
Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
401k (eligible upon completion of 90 days of employment and must be at least 21 years of age)
Pet Insurance
Identity Theft Protection

Key Responsibilities:

Functional:

Full-cycle accounts payable-matching, batching and coding
Review Accounts Payable Clerk’s batch entries
Manage payment runs for all companies
In charge of off-cycle Payroll check run process
Work with vendors to problem solve and clarify invoices
Follow up with purchase order originators on payable status
Reconciliation of vendor invoices and statements
Maintain vendor files for various companies
Assist with monthly A/P close process
Assist AP Manager with Yearly 1099 reporting.
Demonstrates knowledge of, and carefully follows all applicable federal and state compliance requirements and regulations including those prescribed by the Department of Education, Accrediting agency, CIE, and internal UMA policies and procedures.
Effectively communicates compliance requirements to students and other staff as appropriate and quickly escalates any compliance concerns to the Compliance department.

Support Institutional Initiatives

Keep current on institutional goals, objectives, and progress
Engage in institutional sponsored activities and initiatives as appropriate
Lead with courage in support of change initiatives that impact organization
Manages and assists in coordinating efforts between departments within UMA

Compliance:

Demonstrates knowledge of, and carefully follows all applicable federal and state compliance requirements and regulations including those prescribed by the Department of Education, accrediting agencies, CIE, and internal UMA policies and procedures.
Effectively communicates compliance requirements to students and other staff as appropriate and quickly escalates any compliance concerns to the Compliance department.

Work Experience, Skills & Abilities:

Minimum Requirements:

3-5 years of relevant work experience required
Degree in Accounting or equivalent preferred
Knowledge of Microsoft Dynamics GP required
Knowledge of US GAAP principles required
Strong Excel skills and proficient in MS Office (Word, PowerPoint) and other business tools such as Skype and Microsoft Teams
Able to professionally communicate in verbal and written English
Able to support a diverse and inclusive work environment
Ability to maintain strict confidential standards
Ability to professionally interact with senior management

Preferred Requirements:

Associate degree in Accounting or Finance
Experience in multiple ERP environments
Strong analytical skills and detail oriented
Strong work-ethic
Dependable and ability to multi-task and follow through
Ability to exercise good judgment and handle confidential information

Working Environment:

Ability to work full-remote, on-site, or a hybrid attendance model
Flexibility to work evenings and weekends as needed.

Physical Demands:

Requires long periods of sitting at a desk working on a computer
Requires ability to travel
Requires occasional bending, stooping and squatting
Requires occasional lifting of up to 10 lbs.

OUR VALUES

Our institutional values are shaped and validated by our team members. They describe how we strive to operate and are the standards of behavior we look to embody.

ACT WITH INTEGRITY

We operate honestly and ethically in an industry-compliant fashion. We are fair and trustworthy in our interactions with all we serve. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We are disciplined professionals who strive to be straightforward and dependable.

CHAMPION STUDENT OUTCOMES

We live by a strong commitment to our students and are passionate about preparing them for meaningful careers. We are deeply dedicated to ensuring students’ educational and career success. We excel at building our students’ confidence and empowering them to reach their full potential.

COMMIT TO TEAM MEMBER SUCCESS

We are committed to our team members’ success and to each other’s success. We strive to create an environment that attracts and retains the best talent while offering continuous learning, professional development and career growth opportunities. We recognize and reward our team members for their contributions to the organization and to our students.

PURSUE RESULTS WITH PURPOSE

We pursue results with a sense of urgency and purpose. We take responsibility for achieving ambitious, measurable results and hold each other accountable. We think strategically and critically, greet new ideas and challenges openly, and look for innovative solutions to challenges.

HAVE FUN. BUILD ENERGY

Enjoying what we do is central to achieving our goals. Building energy, having fun, being optimistic and creating a positive working environment are all critical to our success and that of our students. We strive to be inspired and to inspire others. We consistently show appreciation and celebrate our successes, both large and small.

WORK AS ONE

We believe that diverse, inclusive teams produce breakthrough results. We strive to build and maintain positive relationships with colleagues from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner. By working together, we win together - as one - ensuring that the goals of the company are the focal point of our efforts.

Acknowledgement

This job description is intended to be an accurate reflection of the current position. It may not include every job responsibility. Job duties may fluctuate based on needs of the business. UMA reserves the right to revise the job or require that additional or different tasks be performed.

I have read and understand all the responsibilities and accountabilities in my job description. This job description is a tool used by me and management to help assess, evaluate and provide guidelines and expectations for the position named herein. I understand that it is not a contract and it does not constitute any guarantee of future employment.

UMA will NEVER ask you to send money or ask you to provide bank account information in order for you to get reimbursed for tools to work. If you have been contacted by someone claiming to be from UMA about a job posting, you can always verify the position at https://careers-ultimatemedical.icims.com/

By Ultimate Medical Academy

Ultimate Medical Academy is a dynamic educational institution committed to equipping and empowering students to excel in healthcare careers. We strive to provide a learning experience that maximizes value for our students in a professional, suppor...

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FUNDING

Nonprofit

INDUSTRY

Education & Training Services

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Tampa, FL

DATE POSTED