Job details

Sr. Manager, Global Payroll

Company overview:

TraceLink's software solutions and Opus Platform help the pharmaceutical industry digitize their supply chain and enable greater compliance, visibility, and decision making. It reduces disruption to the supply of medicines to patients who need them, anywhere in the world.

Founded in 2009 with the simple mission of protecting patients, today Tracelink has 8 offices, over 800 employees and more than 1300 customers in over 60 countries around the world. Our expanding product suite continues to protect patients and now also enhances multi-enterprise collaboration through innovative new applications such as MINT.

Tracelink is recognized as an industry leader by Gartner and IDC, and for having a great company culture by Comparably.

Responsibilities:

Maintain, review and process bi-weekly payrolls in the United States for over 400 salaried and hourly employees through Workday / OSV, ensuring compensation, variable pay, withholdings, benefit premiums and deductions are accurate
Coordinate with local HR in EMEA (UK, Italy, Spain, Germany, and France) and APAC (India and Singapore) to manage and review monthly international payroll updates for over 400 employees with service providers (Vistra and PaySquare) to ensure payroll process, data, and payments are accurate and timely
Partner closely with HR team members to coordinate employee compensation updates, new hires, separations, data changes, and approvals in Workday
Manage Workday time keeping approvals for non-exempt employees
Play a key role in Workday Payroll system upgrades/maintenance; assisting in the maintenance and testing of payroll controls to support accuracy and integrity of payroll data
Maintain strong processes that evidence payroll review and approval procedures are appropriate to ensure accurate payrolls globally
Coordinate with finance, monthly, to gather approved sales commissions and bonus compensation to upload to Workday for timely payments
Research complex payroll and taxation questions such as multi-state, global mobility, and fringe benefits and be able to document and communicate the complexity and proposed solutions
Maintain and update the Company's payroll procedures and policies, including partnering with OSV payroll provider to troubleshoot pay issues, review tax registrations, employee year-end tax documents, as well as monthly, quarterly, and annual filings and reporting
Work closely with the Accounting team to review and substantiate payroll accounting entries, balance sheet reconciliations, payroll related analysis, and audits
Review and sign off quarterly and annual tax filings relating to payroll working closely with local HR and Finance
Maintain a strong understanding of risks and controls and ensure that all risks are mitigated by the effective design and operation of controls. Identify unmitigated risks, propose, and implement controls as needed.
Monitor 401K employee deferral plan changes, ensuring appropriate system configuration, and timely and accurate funding of employee contributions and employer match
Drive projects such as planning and implementing new country payroll platforms
Remain current on new legislation and regulatory rulings impacting all global payrolls
Manage a team of one payroll specialist

Qualifications:

Progressive global payroll related experience required
Working knowledge and experience with Workday and OSV (One Source Virtual) payroll system
CPP (Certified Payroll Professional) designation preferred
Current with ongoing payroll practices, IRS rules and regulations and HR changes to legislation
Payroll tax knowledge is preferred
Familiarity with technology platforms used by HR teams (Workday preferred)
Ability to research and resolve employee, audit, and accounting inquiries, seek solutions and follow through on complex tasks.
Experience in working with multi-state, global mobility, and taxable fringe benefits.
Strong understanding of payroll system structure and ability to build and maintain solid relationships with employees and strong partnerships with key stakeholders.
Solid Excel skills with an eye for detail, and able to work in a fast-paced environment with strong organization, critical thinking, and communication skills
Willing to undertake further professional training relating to international payrolls

Please see the Tracelink Privacy Policy for more information on how Tracelink processes your personal information during the recruitment process and, if applicable based on your location, how you can exercise your privacy rights. If you have questions about this privacy notice or need to contact us in connection with your personal data, including any requests to exercise your legal rights referred to at the end of this notice, please contact Candidate-Privacy@tracelink.com.

TraceLink Glassdoor Company Review

3.9