Staff Assistant II - job 1 of 2

Chicago, IL (Hybrid)

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a Staff Assistant II on our AMA Foundation team. This is a hybrid position reporting into our Chicago, IL office, requiring 2 days a week in the office.

As a Staff Assistant II, you will be responsible for providing general administrative support for the Development Team at the AMA Foundation. Responsibilities include drafting reports, correspondence and other documents; screening incoming communications and resolving inquiries; coordinating schedules and updating calendars; planning and facilitating events; maintaining records and files; arranging travel; and general office duties.

RESPONSIBILITIES:

• Administrative
• Provide staff support to Development Team in a variety of areas, including travel arrangements, travel reimbursements, coordinating event invitations, coordinating routine communications with outside organizations.
• Responsible for administrative activities related to staff, committee, and donor meetings.
• Assist with wide range of ad hoc administrative projects and reports. Coordinates social, VIP and leadership events relating to other meetings/conferences, including AMAF Board Meetings.
• Scheduling meetings, calls, etc
• Documentation
• Researches, compiles, assimilates, and prepares documents. Briefs team members regarding content when appropriate.
• Prepares agenda and collects and distributes materials for meetings and conferences.

May include other responsibilities as assigned

REQUIREMENTS:

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION